X.Org BoD meeting minutes 2021-01-14

[Matt Turner]

On Thu, Jan 14, 2021 at 4:44 PM Lyude Paul <lyude at redhat.com> wrote:
>
> On Thu, 2021-01-14 at 15:20 -0500, Matt Turner wrote:
> > On Thu, Jan 14, 2021 at 2:52 PM Lyude Paul <lyude at redhat.com> wrote:
> > > ITEM: X.org/freedesktop.org domain status
> > > There was some discussion with SPI w/r/t our other domain xorg-
> > > foundation.org,
> > > got some questions regarding DNS records from SPI but it would appear that
> > > SPI
> > > is stuck waiting on itself.
> > > ACTIONS:
> > > STATUS: Pending
> >
> > What's wrong with SPI (or us?) that we're not able to resolve this in
> > more than a year?
> >
>
> It's a bit of both, but there's definitely a good bit of blame to put on SPI
> here. What's ended up happening most times is that whatever conversation
> we're having with SPI starts up just fine on their mailing list, then
> they ask us some question we answer and then there's silence for weeks.
> At the start of 2019 when this was happening and I was kinda new to
> being secretary I just kept trying to poke them over email (which admittedly, I
> did drop the ball on remembering to do few times), but it's gotten to a
> point now I just poke them over email and if they don't respond by the
> next time I check I end up just planning on going to SPI's IRC
> once-monthly meetings. That worked last time, but now it seems things
> are falling off again and I need to go to another one.
>
> I should probably point out as well these two items aren't the only
> things we've had issues with SPI on in the past. We've also had problems
> with them getting back to us on invoices sometimes (in addition to some
> of the issues we've had in general with certain sponsors taking a very
> long time to complete invoices).
>
> So far the IRC meetings seem to be the only reliable method for getting
> in contact with them, and unfortunately I'm not aware of any other means
> of communication we could use. Also if you're wondering, I did ask them
> about other means of communication explicitly during the last time I was
> in an IRC meeting with them but they said email is the way to go <<.
>
> I should also note as well that the ledger data item on here isn't time
> sensitive, so we're not in any danger with how long this is taking. We
> have a lot of time before we'll run into trouble with the domain
> transfer stuff as well, but we've been poking SPI plenty of times in
> regards to that and _hopefully_ we should be finished with the domain in
> the very near future as we've already got most of the steps for this
> completed. Still, it's not great for things to take this long. I think
> seeing you point out that this has actually been going on since 2019,
> something which I didn't even notice until just now, makes it pretty
> clear I should start going to SPI's board meetings on the regular if we
> ever want to get anything done. So expect more of that in the future.

Thanks for the reply and for your efforts.

For what it's worth, Gentoo has been reaching out to umbrella
organizations, and it took SPI a very long time to respond. There
definitely seems to be something wrong on their end.


> Also, some comments down below.
>
> >
> > I looked through the minutes, and here are the status updates for this
> > issue going back to Sept 2019 when I think it started. There's also
> > the issue of the ledger data. I think it's probably time to pick up a
> > phone and give them a call.
> >
> > 2021-01-14
> > ITEM: X.org/freedesktop.org domain status
> > There was some discussion with SPI w/r/t our other domain xorg-foundation.org,
> > got some questions regarding DNS records from SPI but it would appear that SPI
> > is stuck waiting on itself.
> > ACTIONS:
> > STATUS: Pending
> >
> > 2020-12-17
> > ITEM: X.org/freedesktop.org domain status
> > Simon isn't quite sure we're at with this, the last time we heard anything
> > from SPI was that they sent out another set of invites on Gandi for Daniel,
> > Benjamin and Simon to accept but we still don't see the domain added there.
> > ACTIONS: Simon will be sending another reminder out to them in the near future
> > STATUS: Pending
> >
> > 2020-12-03
> > ITEM: X.org/freedesktop.org domain status
> > No updates yet, Simon poked SPI about this last week
> > ACTIONS:
> > STATUS: Pending
> >
> > 2020-11-19
> > ITEM: X.org/freedesktop.org domain status
> > Lyude setup a Gandi accounts, no updates from SPI yet
> > ACTIONS:
> > STATUS: Pending
> >
> > 2020-10-22
> > ITEM: X.org/freedesktop.org domain status
> > Finally got in contact with tpot, and are now in the process of setting up an
> > account on Gandi. Once that's done, we can move forward with the technical
> > side
> > of things
> > ACTIONS: Make an account on Gandi
> > STATUS: Pending
> >
> > 2020-10-08
> > ITEM: X.org/freedesktop.org domain status
> > Lyude ended up missing the monthly SPI meeting last month, so no update
> > ACTIONS: Lyude to attend meeting at October 12th
> > STATUS: Pending
> >
> > 2020-09-10
> > ITEM: X.org/freedesktop.org domain status
> > No updates, I'll be attending the board meeting on SPI for Sept 14th to figure
> > out what's been happening
> > ACTIONS: Lyude will be attending SPI board meeting on Sept 14th to figure out
> > what's going on
> > STATUS: Pending
> >
> > 2020-08-27
> > ITEM: X.org/freedesktop.org domain status
> > No updates on this yet, Lyude has put the SPI board meeting on September 14th
> > on
> > her calendar.
> > ACTIONS: Lyude will ask about the domain transfer status at the SPI board
> > meeting, along with asking what we and SPI can do in order to make sure we
> > actually can get responses from them for questions in a timely manner.
> > STATUS: Pending
> >
> > 2020-08-13
> > ITEM: X.org/freedesktop.org domain status
> > No update yet from SPI, poked one of the SPI folks handling this directly on
> > IRC and sent another email out to the board.
> > ACTIONS: Lyude is just going to barge into the next SPI meeting on IRC and go
> > from there
> > STATUS: Pending
> >
> > 2020-07-30
> > ITEM: X.org/freedesktop.org domain status
> > Lyude sent an email to the SPI board yesterday, no response.
> > ACTIONS: Lyude is going to start poking harder, and probably start poking
> > other
> > SPI board members.
> > STATUS: Pending
> >
> > 2020-07-16
> > ITEM: X.org/freedesktop.org domain status
> > No updates from SPI yet
> > ACTIONS: Lyude will try filing another ticket with SPI
> > STATUS: Pending
> >
> > 2020-07-02
> > ITEM: X.org/freedesktop.org domain status
> > Lyude sent an inquiry to Tim Potter from SPI, who is supposedly looking into
> > moving SPI's domains from mythic-beasts to gandi.
> > ACTIONS: Lyude to continue trying to get in contact with SPI
> > STATUS: Pending
> >
> > 2020-06-18
> > ITEM: X.org/freedesktop.org domain status
> > No updates from Lyude, as she hasn't had a chance to follow up with SPI yet
> > ACTIONS: Lyude to follow up with SPI
> > STATUS: Pending
> >
> > 2020-06-04
> > ITEM: X.org/freedesktop.org domain status
> > Got a response from SPI over irc: SPI is investigating moving domain
> > registrars.
> > ACTIONS: Lyude to keep up to date with SPI's progress
> > STATUS: Pending
> >
> > 2020-05-21
> > ITEM: X.org/freedesktop.org domain status
> > Lyude poked SPI last week, still haven't gotten a response
> > ACTIONS: Lyude to check ticket status (SPIs responses to tickets we've opened
> > have sometimes not made it through to email in the past for some reason, so
> > that
> > may be what's happening here) and poke SPI through IRC
> > STATUS: Pending
> >
> > 2020-05-07
> > ITEM: X.org/freedesktop.org status
> > No updates
> > ACTIONS: Lyude will send ping this week to see what's up
> > STATUS: Pending
> >
> > 2020-04-23
> > ITEM: X.org/freedesktop.org domain status
> > Still no update from SPI
> > ACTIONS: Keith to keep poking, Lyude to try secretary poke again
> > STATUS: Pending
> >
> > 2020-04-09
> > ITEM: X.org/freedesktop.org domain status
> > No update
> > ACTIONS: Keith Packard to keep poking SPI
> > STATUS: Pending
> >
> > <Missing ???>
>
> I'm a bit confused by this one, I can see the meeting summaries for
> March and both of them mention the domain status:
>
> https://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2020/03-12/
>
> [note ^ that I accidentally titled it "Freedesktop.org domain transfer
> status" here and forgot to add the X.org bit, but it's regarding both
> domains]
>
> https://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2020/03-26/
>
> Did you get these summaries from email? Probably also worth checking your spam
> folder as well, I know for some folks my minutes sometimes get sent to
> spam by gmail for unknown reasons. I'm able to find the minutes emails
> for both 3/12 and 3/26 in my sent folder jfyi

Thanks. Yeah, I suspect GMail's spam filter ate them.

> >
> > 2020-02-27
> > ITEM: X.org/Freedesktop.org domain status
> > Still no updates :\
> > ACTIONS: Lyude and Keith to keep poking SPI
> > STATUS: Pending
> >
> > 2020-02-13
> > ITEM: Freedesktop.org domain status
> > Lyude sent ping last week, neither Keith or Lyude have heard anything back
> > yet.
> > ACTIONS: Keep pinging
> > STATUS: Pending
> >
> > 2020-01-30
> > ITEM: X.org/freedesktop.org domain status
> > Lyude meant to do this, but got caught up with work this week and last.
> > ACTIONS: Lyude will try to poke SPI about this again this week.
> > STATUS: Pending
> >
> > 2020-01-16
> > ITEM: X.org/freedesktop.org status
> > Since Lyude was sick, they didn't get a chance to poke SPI about this.
> > ACTIONS: Lyude to poke SPI about this
> > STATUS: Pending
> >
> > 2020-01-02
> > Not mentioned
>
> yeah-most folks aren't around during the new year so it's expected that
> some agenda items are missing (I keep a checklist in my notes of ongoing
> agenda items though, so they're not forgotten about for subsequent
> meetings).
>
> >
> > 2019-12-19
> > ITEM: X.org/Freedesktop.org domain status
> > Pinged SPI about it, haven't heard anything back yet.
> > ACTIONS: Lyude to ping again after the start of the new year
> > STATUS: Pending
> >
> > 2019-12-05
> > ITEM: X.org/Freedesktop.org domain status
> > No updates here yet, Keith hasn't heard anything either.
> > ACTIONS: Lyude to poke SPI again
> > STATUS: Pending
> >
> > 2019-11-21
> > ITEM: X.org/Freedesktop.org domain status
> > SPI has a plan for transferring both domains into their ownership.
> > Keith's asked for SPI to allow us to continue to run our own DNS
> > servers, and to make sure that FDO admins can update DNS records
> > without any forwarding.
> > Additionally, SPI asked if we were OK with using a different DNS
> > registrar: Gandi. The board voted to approve this request.
> > ACTIONS:
> > STATUS: Pending
> >
> > 2019-11-07
> > ITEM: X.org/Freedesktop.org Domain status
> > The domain registration for freedesktop.org accidentally lapsed for a brief
> > period of time, but has since been renewed for 5 years. It has not yet been
> > transferred over to SPI. Regarding x.org, the domain has been paid for but has
> > not yet been transferred over to SPI.
> > ACTIONS: Daniel will poke SPI next week
> > STATUS: Pending
> >
> > 2019-10-24
> > ITEM: X.Org domain ownership
> > SPI hasn't contacted Keith yet
> > ACTIONS: Daniel Vetter will try bumping it again next week.
> > STATUS: Pending
> >
> > 2019-10-10
> > ITEM: X.Org domain ownership
> > ACTIONS: Waiting for a response for SPI on this
> > STATUS: Pending
> >
> > 2019-09-26
> > ITEM: domains
> > Consideration to move domains to SPI, currently waiting for feedback from SPI.
> > STATUS: Pending
> >
>
> --
> Sincerely,
>    Lyude Paul (she/her)
>    Software Engineer at Red Hat
>
> Note: I deal with a lot of emails and have a lot of bugs on my plate. If you've
> asked me a question, are waiting for a review/merge on a patch, etc. and I
> haven't responded in a while, please feel free to send me another email to check
> on my status. I don't bite!
>