X.Org BoD meeting minutes 2021-01-14

Fri Jan 15 06:58:26 UTC 2021

On Fri, Jan 15, 2021 at 1:02 AM Matt Turner <mattst88 at gmail.com> wrote:
>
> On Thu, Jan 14, 2021 at 4:44 PM Lyude Paul <lyude at redhat.com> wrote:
> >
> > On Thu, 2021-01-14 at 15:20 -0500, Matt Turner wrote:
> > > On Thu, Jan 14, 2021 at 2:52 PM Lyude Paul <lyude at redhat.com> wrote:
> > > > ITEM: X.org/freedesktop.org domain status
> > > > There was some discussion with SPI w/r/t our other domain xorg-
> > > > foundation.org,
> > > > got some questions regarding DNS records from SPI but it would appear that
> > > > SPI
> > > > is stuck waiting on itself.
> > > > ACTIONS:
> > > > STATUS: Pending
> > >
> > > What's wrong with SPI (or us?) that we're not able to resolve this in
> > > more than a year?
> > >
> >
> > It's a bit of both, but there's definitely a good bit of blame to put on SPI
> > here. What's ended up happening most times is that whatever conversation
> > we're having with SPI starts up just fine on their mailing list, then
> > they ask us some question we answer and then there's silence for weeks.
> > At the start of 2019 when this was happening and I was kinda new to
> > being secretary I just kept trying to poke them over email (which admittedly, I
> > did drop the ball on remembering to do few times), but it's gotten to a
> > point now I just poke them over email and if they don't respond by the
> > next time I check I end up just planning on going to SPI's IRC
> > once-monthly meetings. That worked last time, but now it seems things
> > are falling off again and I need to go to another one.
> >
> > I should probably point out as well these two items aren't the only
> > things we've had issues with SPI on in the past. We've also had problems
> > with them getting back to us on invoices sometimes (in addition to some
> > of the issues we've had in general with certain sponsors taking a very
> > long time to complete invoices).
> >
> > So far the IRC meetings seem to be the only reliable method for getting
> > in contact with them, and unfortunately I'm not aware of any other means
> > of communication we could use. Also if you're wondering, I did ask them
> > about other means of communication explicitly during the last time I was
> > in an IRC meeting with them but they said email is the way to go <<.
> >
> > I should also note as well that the ledger data item on here isn't time
> > sensitive, so we're not in any danger with how long this is taking. We
> > have a lot of time before we'll run into trouble with the domain
> > transfer stuff as well, but we've been poking SPI plenty of times in
> > regards to that and _hopefully_ we should be finished with the domain in
> > the very near future as we've already got most of the steps for this
> > completed. Still, it's not great for things to take this long. I think
> > seeing you point out that this has actually been going on since 2019,
> > something which I didn't even notice until just now, makes it pretty
> > clear I should start going to SPI's board meetings on the regular if we
> > ever want to get anything done. So expect more of that in the future.
>
> Thanks for the reply and for your efforts.
>
> For what it's worth, Gentoo has been reaching out to umbrella
> organizations, and it took SPI a very long time to respond. There
> definitely seems to be something wrong on their end.

Yeah, SPI has grown to a size where they just need some professional
staff to run the show. They've done that for book-keeping and
invoicing, and I think after the complete book-keeping/accounting
revamp they've done that seems to work a lot better now. Same is going
on on the domain side (with delegations to projects on gandi.net), but
very slowly. But if things don't improve steadily I think we do have
to look at other options wrt umbrella orgs eventually.
-Daniel

>
>
> > Also, some comments down below.
> >
> > >
> > > I looked through the minutes, and here are the status updates for this
> > > issue going back to Sept 2019 when I think it started. There's also
> > > the issue of the ledger data. I think it's probably time to pick up a
> > > phone and give them a call.
> > >
> > > 2021-01-14
> > > ITEM: X.org/freedesktop.org domain status
> > > There was some discussion with SPI w/r/t our other domain xorg-foundation.org,
> > > got some questions regarding DNS records from SPI but it would appear that SPI
> > > is stuck waiting on itself.
> > > ACTIONS:
> > > STATUS: Pending
> > >
> > > 2020-12-17
> > > ITEM: X.org/freedesktop.org domain status
> > > Simon isn't quite sure we're at with this, the last time we heard anything
> > > from SPI was that they sent out another set of invites on Gandi for Daniel,
> > > Benjamin and Simon to accept but we still don't see the domain added there.
> > > ACTIONS: Simon will be sending another reminder out to them in the near future
> > > STATUS: Pending
> > >
> > > 2020-12-03
> > > ITEM: X.org/freedesktop.org domain status
> > > No updates yet, Simon poked SPI about this last week
> > > ACTIONS:
> > > STATUS: Pending
> > >
> > > 2020-11-19
> > > ITEM: X.org/freedesktop.org domain status
> > > Lyude setup a Gandi accounts, no updates from SPI yet
> > > ACTIONS:
> > > STATUS: Pending
> > >
> > > 2020-10-22
> > > ITEM: X.org/freedesktop.org domain status
> > > Finally got in contact with tpot, and are now in the process of setting up an
> > > account on Gandi. Once that's done, we can move forward with the technical
> > > side
> > > of things
> > > ACTIONS: Make an account on Gandi
> > > STATUS: Pending
> > >
> > > 2020-10-08
> > > ITEM: X.org/freedesktop.org domain status
> > > Lyude ended up missing the monthly SPI meeting last month, so no update
> > > ACTIONS: Lyude to attend meeting at October 12th
> > > STATUS: Pending
> > >
> > > 2020-09-10
> > > ITEM: X.org/freedesktop.org domain status
> > > No updates, I'll be attending the board meeting on SPI for Sept 14th to figure
> > > out what's been happening
> > > ACTIONS: Lyude will be attending SPI board meeting on Sept 14th to figure out
> > > what's going on
> > > STATUS: Pending
> > >
> > > 2020-08-27
> > > ITEM: X.org/freedesktop.org domain status
> > > No updates on this yet, Lyude has put the SPI board meeting on September 14th
> > > on
> > > her calendar.
> > > ACTIONS: Lyude will ask about the domain transfer status at the SPI board
> > > meeting, along with asking what we and SPI can do in order to make sure we
> > > actually can get responses from them for questions in a timely manner.
> > > STATUS: Pending
> > >
> > > 2020-08-13
> > > ITEM: X.org/freedesktop.org domain status
> > > No update yet from SPI, poked one of the SPI folks handling this directly on
> > > IRC and sent another email out to the board.
> > > ACTIONS: Lyude is just going to barge into the next SPI meeting on IRC and go
> > > from there
> > > STATUS: Pending
> > >
> > > 2020-07-30
> > > ITEM: X.org/freedesktop.org domain status
> > > Lyude sent an email to the SPI board yesterday, no response.
> > > ACTIONS: Lyude is going to start poking harder, and probably start poking
> > > other
> > > SPI board members.
> > > STATUS: Pending
> > >
> > > 2020-07-16
> > > ITEM: X.org/freedesktop.org domain status
> > > No updates from SPI yet
> > > ACTIONS: Lyude will try filing another ticket with SPI
> > > STATUS: Pending
> > >
> > > 2020-07-02
> > > ITEM: X.org/freedesktop.org domain status
> > > Lyude sent an inquiry to Tim Potter from SPI, who is supposedly looking into
> > > moving SPI's domains from mythic-beasts to gandi.
> > > ACTIONS: Lyude to continue trying to get in contact with SPI
> > > STATUS: Pending
> > >
> > > 2020-06-18
> > > ITEM: X.org/freedesktop.org domain status
> > > No updates from Lyude, as she hasn't had a chance to follow up with SPI yet
> > > ACTIONS: Lyude to follow up with SPI
> > > STATUS: Pending
> > >
> > > 2020-06-04
> > > ITEM: X.org/freedesktop.org domain status
> > > Got a response from SPI over irc: SPI is investigating moving domain
> > > registrars.
> > > ACTIONS: Lyude to keep up to date with SPI's progress
> > > STATUS: Pending
> > >
> > > 2020-05-21
> > > ITEM: X.org/freedesktop.org domain status
> > > Lyude poked SPI last week, still haven't gotten a response
> > > ACTIONS: Lyude to check ticket status (SPIs responses to tickets we've opened
> > > have sometimes not made it through to email in the past for some reason, so
> > > that
> > > may be what's happening here) and poke SPI through IRC
> > > STATUS: Pending
> > >
> > > 2020-05-07
> > > ITEM: X.org/freedesktop.org status
> > > No updates
> > > ACTIONS: Lyude will send ping this week to see what's up
> > > STATUS: Pending
> > >
> > > 2020-04-23
> > > ITEM: X.org/freedesktop.org domain status
> > > Still no update from SPI
> > > ACTIONS: Keith to keep poking, Lyude to try secretary poke again
> > > STATUS: Pending
> > >
> > > 2020-04-09
> > > ITEM: X.org/freedesktop.org domain status
> > > No update
> > > ACTIONS: Keith Packard to keep poking SPI
> > > STATUS: Pending
> > >
> > > <Missing ???>
> >
> > I'm a bit confused by this one, I can see the meeting summaries for
> > March and both of them mention the domain status:
> >
> > https://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2020/03-12/
> >
> > [note ^ that I accidentally titled it "Freedesktop.org domain transfer
> > status" here and forgot to add the X.org bit, but it's regarding both
> > domains]
> >
> > https://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2020/03-26/
> >
> > Did you get these summaries from email? Probably also worth checking your spam
> > folder as well, I know for some folks my minutes sometimes get sent to
> > spam by gmail for unknown reasons. I'm able to find the minutes emails
> > for both 3/12 and 3/26 in my sent folder jfyi
>
> Thanks. Yeah, I suspect GMail's spam filter ate them.
>
> > >
> > > 2020-02-27
> > > ITEM: X.org/Freedesktop.org domain status
> > > Still no updates :\
> > > ACTIONS: Lyude and Keith to keep poking SPI
> > > STATUS: Pending
> > >
> > > 2020-02-13
> > > ITEM: Freedesktop.org domain status
> > > Lyude sent ping last week, neither Keith or Lyude have heard anything back
> > > yet.
> > > ACTIONS: Keep pinging
> > > STATUS: Pending
> > >
> > > 2020-01-30
> > > ITEM: X.org/freedesktop.org domain status
> > > Lyude meant to do this, but got caught up with work this week and last.
> > > ACTIONS: Lyude will try to poke SPI about this again this week.
> > > STATUS: Pending
> > >
> > > 2020-01-16
> > > ITEM: X.org/freedesktop.org status
> > > Since Lyude was sick, they didn't get a chance to poke SPI about this.
> > > ACTIONS: Lyude to poke SPI about this
> > > STATUS: Pending
> > >
> > > 2020-01-02
> > > Not mentioned
> >
> > yeah-most folks aren't around during the new year so it's expected that
> > some agenda items are missing (I keep a checklist in my notes of ongoing
> > agenda items though, so they're not forgotten about for subsequent
> > meetings).
> >
> > >
> > > 2019-12-19
> > > ITEM: X.org/Freedesktop.org domain status
> > > Pinged SPI about it, haven't heard anything back yet.
> > > ACTIONS: Lyude to ping again after the start of the new year
> > > STATUS: Pending
> > >
> > > 2019-12-05
> > > ITEM: X.org/Freedesktop.org domain status
> > > No updates here yet, Keith hasn't heard anything either.
> > > ACTIONS: Lyude to poke SPI again
> > > STATUS: Pending
> > >
> > > 2019-11-21
> > > ITEM: X.org/Freedesktop.org domain status
> > > SPI has a plan for transferring both domains into their ownership.
> > > Keith's asked for SPI to allow us to continue to run our own DNS
> > > servers, and to make sure that FDO admins can update DNS records
> > > without any forwarding.
> > > Additionally, SPI asked if we were OK with using a different DNS
> > > registrar: Gandi. The board voted to approve this request.
> > > ACTIONS:
> > > STATUS: Pending
> > >
> > > 2019-11-07
> > > ITEM: X.org/Freedesktop.org Domain status
> > > The domain registration for freedesktop.org accidentally lapsed for a brief
> > > period of time, but has since been renewed for 5 years. It has not yet been
> > > transferred over to SPI. Regarding x.org, the domain has been paid for but has
> > > not yet been transferred over to SPI.
> > > ACTIONS: Daniel will poke SPI next week
> > > STATUS: Pending
> > >
> > > 2019-10-24
> > > ITEM: X.Org domain ownership
> > > SPI hasn't contacted Keith yet
> > > ACTIONS: Daniel Vetter will try bumping it again next week.
> > > STATUS: Pending
> > >
> > > 2019-10-10
> > > ITEM: X.Org domain ownership
> > > ACTIONS: Waiting for a response for SPI on this
> > > STATUS: Pending
> > >
> > > 2019-09-26
> > > ITEM: domains
> > > Consideration to move domains to SPI, currently waiting for feedback from SPI.
> > > STATUS: Pending
> > >
> >
> > --
> > Sincerely,
> >    Lyude Paul (she/her)
> >    Software Engineer at Red Hat
> >
> > Note: I deal with a lot of emails and have a lot of bugs on my plate. If you've
> > asked me a question, are waiting for a review/merge on a patch, etc. and I
> > haven't responded in a while, please feel free to send me another email to check
> > on my status. I don't bite!
> >
> _______________________________________________
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-- 
Daniel Vetter
Software Engineer, Intel Corporation
http://blog.ffwll.ch