Freedesktop <> GitLab | Notes and Follow-Up from 2020-02-03
Nuritzi Sanchez
nsanchez at gitlab.com
Thu Mar 12 03:16:57 UTC 2020
Hi again,
I'm back from SCALE18x (I feel just fine, but let's see...), and I wanted
to follow-up here. I realized that nobody entered in their availability
into the meeting poll (including myself!), so I've now added my
availability. :)
*@Lyude and @Daniel Stone* -- can you please add your availability to
the meeting
poll <https://framadate.org/1d3ePoLDpsuUQole> [1]? I think that as long as
a few of us meeting regularly we can make sure this all keeps
moving forward. I think that at minimum, maybe Lyude and I can meet
regularly at two week intervals.
Lyude, if you can also take a look at the draft Freedesktop <> GitLab
Agreement
<https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit>
[2], that would be helpful. We can do some of this asynch, and have
efficient meetings for things we need to discuss, and in order to keep
momentum going.
Best,
Nuritzi
[1] https://framadate.org/1d3ePoLDpsuUQole
[2]
https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
On Fri, Mar 6, 2020 at 12:14 PM Nuritzi Sanchez <nsanchez at gitlab.com> wrote:
> Hi All,
>
> It was great meeting some of you earlier this week! For those who could
> not attend the meeting, I'm including the meeting notes below.
>
> I've been at conferences this week, so I'll follow up again next week with
> more progress, but I wanted to send out a few updates sooner than later.
>
> *Updates: *
>
> - *Regular meeting poll:* Here is a meeting poll
> <https://framadate.org/1d3ePoLDpsuUQole> [1] so that we can find a
> regular meeting slot that would work for meetings every 2 weeks. We agreed
> to only have these meetings if needed. Our next meeting would be
> sometime during the week of March 16th.
>
> *@Lyude @Daniel Stone @Eric @Benjamin* -- you were identified as the
> people most likely to be part of our regular meetings. Can you please add
> your availability to the poll?
>
> - *Technical discussion:* I'd like to get some of our engineers to
> join one of our upcoming calls. I'll follow up on this subject again next
> week because we may have some more questions for you before we can identify
> the right people to join the call.
>
> - *Agreement and payment:* I've added some more specifics to the Freedesktop
> <> GitLab Agreement
> <https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit>
> [2] based on our conversation. @Lyude can you please take a look? I'm not
> sure when to name SPI vs Freedesktop vs X.Org, so if you have any input
> there, please let me know. I'm also trying to get information for how to
> proceed with setting you up as a vendor since things may have changed since
> we originally tried to set you up. Will follow up on this next week.
>
> Please let me know if you have any questions, or need anything else. Have
> a great weekend, everyone!
>
> Best,
> Nuritzi
>
> [1] https://framadate.org/1d3ePoLDpsuUQole
> [2]
> https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
>
> 2020-03-03 | Meeting Notes
>
> Link to notes: Agenda & Notes | Freedesktop <> GitLab
> <https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#heading=h.g8xcwjysgnu4>
>
>
> (
> https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#
> )
>
>
> When: 2020-03-03 at 18:00 UTC
>
> Attendees:
>
> -
>
> Nuritzi Sanchez
> -
>
> David Planella
> -
>
> Daniel Stone
> -
>
> Daniel Vetter
> -
>
> Lyude Paul
> -
>
> Harry Wentland
>
>
> Agenda:
>
> -
>
> Intros
> -
>
> Nuritzi: She/Her, will be the main point of contact on Gitlab side.
> Based in California, USA
> -
>
> David Planella: He/Him, will be fading into the background as
> Nuritzi ramps up. Based in Germany.
> -
>
> Daniel V: He/Him, helping to pull in sponsors, now also trying to
> do it for freedesktop.
> -
>
> Lyude: She/Her, Secretary for X.Org, based in Boston, with X.Org
> for a little under a year.
> -
>
> Harry: He/Him, X.Org board for 3 years, Toronto area
> -
>
> Daniel Stone: He/Him, based in London, freedesktop Admin for about
> 15 years!, originally spoke with Eliran, then David, then Nuritzi. Want to
> make sure that everyone is involved who needs to be involved, so that not
> all communications and interaction are channeled through Daniel S.
> -
>
> Sync on stakeholders from each side and overall status
> -
>
> SPI is parent foundation, X.org is non-profit, fd.o merged with
> X.org
> -
>
> Fd.o initially provided hosting for x.org, but also other projects,
> GStreamer, etc. There was a need to grow as an organization and to have
> structure - fd.o is a service for hosting X.org projects
> -
>
> X.org Board
> -
>
> Fd.o service provided by the foundation, Daniel S. is accountable
> to the Board as the admin.
> -
>
> Public information vs private
> -
>
> What should privacy setting be on these meeting notes? The link is
> shared on the x.org board mailing list
> -
>
> Keep settings as they are
> -
>
> Review current financial commitments / Review draft agreement: Freedesktop
> <> GitLab Agreement
> <https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit>
> (right now this is a generic agreement, we need to add the correct terms in
> order to move forward with it and get Freedesktop officially set up as a
> vendor)
> -
>
> Is SPI still the legal entity that would sign the agreement?
> -
>
> Terms Summary (from Eliran’s notes):
> -
>
> GitLab to sponsor the GCP billing costs:
> -
>
> Original verbal agreement:
> -
>
> Term: 24 months
> -
>
> Monthly cap on bill: $250/month (hosting costs only) =>
> total of $6000
> -
>
> Most recent notes:
> -
>
> "the numbers for Jan-Apr were":
> -
>
> $2176.35
> -
>
> $2452.41
> -
>
> $2684.22
> -
>
> $1443.22
> -
>
> That makes a total of $8,756.20, for 4 months
> -
>
> Daniel: yes, that sounds about right, the basic thing was
> that GitLab was going to help with some of the initial ramp up.
> -
>
> Vendor information should be X.Org + SPI. Eric should be
> able to help with all of this.
> -
>
> David: we can make it something like a blanket amount of
> $9K
> -
>
> Review Freedesktop upstream issues
> <https://gitlab.freedesktop.org/freedesktop/freedesktop/issues?label_name%5B%5D=gitlab-upstream>
> and create next steps for technical solution-finding
> -
>
> Pipeline one could be low hanging fruit
> -
>
> David: here are some of the issues Daniel S. has opened in the past
> <https://gitlab.com/gitlab-org/gitlab/issues?scope=all&utf8=%E2%9C%93&state=opened&author_username=fooishbar>,
> which might also be relevant. There are probably others either filed by
> other fd.o members or that the fd.o team is subscribed to
> -
>
> Review any other pain points
> -
>
> Mentioned by Daniel S: Pages
> <https://gitlab.com/groups/gitlab-org/-/epics/1316> + CN
> -
>
> Big pain point: no kernel repos on gitlab
> -
>
> Main issue is that have deployed omnibus (effectively a single
> container) and lots of ppl depending on GitLab pages, needs to be on a
> single container, Don’t have the option to break out into different pods.
> Limits daily amts. Kernel will overwhelm.
> -
>
> Adding the kernel repos would most probably overwhelm the
> current cluster
> -
>
> No capacity to have custom infrastructure, it has to go through
> one of the standard omnibus packages or Helm charts
> -
>
> Pages: still not on cloud
> -
>
> Not enough SysAdmin time. How does Benjamin’s help affect this?
> -
>
> Not sure, admin time is a mix of personal time
> -
>
> Currently analysing where data is going, where to optimize things
> -
>
> Would help to have guidance from GitLab from someone who could
> go through that process, could share practices/snippets, etc.
> -
>
> About ⅔ of the current bill is network bandwidth, need to
> optimize
>
>
> Next Steps
>
> -
>
> Meetings: Once every two weeks, check in via email, send an agenda
> before the meeting so people know when they should join
> -
>
> Nuritzi: will send out a framadate to find time for a bi-weekly
> meeting every two weeks
> -
>
> Fill out agreement with more detail, send for review to all
> stakeholders
> -
>
> Follow up with vendor issue with Eric and make sure SPI and X.Org are
> set up as vendors
> -
>
> Set up a call with members from the GitLab engineering team +
> freedesktop/x.org
>
>
> --
> Nuritzi SanchezSenior Open Source Program Manager | GitLab
>
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--
Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab
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