X.Org BoD meeting minutes 2015-04-16

[Peter Hutterer]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [3] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4]
https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=Australia/Brisbane

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.

== Attendees ==
Present:
    Alex Deucher, Peter Hutterer, Matt Dew,
    Alan Coopersmith,  Stuart Kreitmann, Egbert Eich,
    Keith Packard, Martin Peres
    Rob Clark, Daniel Vetter

Absent:

== Summary ==

Election is complete, please welcome the new board members Daniel Vetter and
Rob Clark, re-welcome re-elected board members Martin Peres and Peter
Hutterer. Many thanks to the outgoing board members Alan Coopersmith and
Stuart Kreitman (who retains his office as Treasurer).

GSoC: we got 6 slots from Google, need to assign them by the 24th

XDC 2015 in Toronto suggested date is the 16-18 September, please keep an
eye out for the official announcement.

== Items discussed ==
ITEM: Election 
New/re-elected board members: Daniel Vetter, Rob Clark, Martin Peres, Peter
Hutterer
Outgoing board members: Alan Coopersmith, Stuart Kreitman

Many thanks to Egbert and the election committee for getting the election
done, especially with all the delays cause by the SPI 

Many thanks to Alan and Stuart for their long years serving as board
members. Your efforts over the years are much appreciated.
ACTION: None
STATUS: Complete

ITEM: Treasurer, Secretary
Stuart K will continue as Treasurer
Peter H will continue as Secretary for the time being
ACTION: None
STATUS: Complete

ITEM: x.org domain
Leon still holds the x.org domain
ACTION: Stuart K to call Leon
STATUS: Done

ITEM: Taxes
Taxes are due. Income this year was limited to interest on our current
accounts.
ACTION: Stuart K to circulate tax forms on board list for sign-off
STATUS: Pending

ITEM: GSoC
We had 12 proposals, 9 good ones with a chance of getting accepted.
We got 6 slots assigned to from google (requested 5-9). not all proposals
have mentors assigned yet and the decision which ones to go ahead needs to
be made.
ACTION: Martin P and Alex D to handle assignment by the 24th
STATUS: Pending

ITEM: XDC dates
Tom S suggested 16-18 Sep for XDC2015, vote carried. XDC 2015 will be 
16-18 Sep in Toronto.
ACTION: None
STATUS: Complete

ITEM: server retirement
One of our servers is due for retirement, it is not sufficiently maintained
but surprisingly still running. We need to pull the data off and migrate to
a better box.
ACTION: Egbert E to identify backup requirements and migration plans
STATUS: Pending
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