X.Org Treasurer's Report FY2023

[Daniel Vetter]

On Thu, 10 Oct 2024 at 22:23, Arkadiusz Hiler <arek at hiler.eu> wrote:
>
> X.Org Treasurer's Report 2023
> -----------------------------
>
> BEGINNING BALANCE (Jan 1, 2023)
>  198746.01 USD
>
> Income (total: 58679.18)
>   58731.21 USD    Donations
>     -52.03 USD    Currency-Loss
>
> Expenses (total: 26102.37 USD)
>     296.04 USD    Bank-Fees
>    8419.72 USD    Conferences
>   14836.33 USD    IT:Hosting
>    1050.00 USD    Training
>     194.32 USD    Travel - Accommodation
>      20.46 USD    Travel - Dining
>    1285.50 USD    Travel -Transportation
>
> Ending Balance (Jan 1, 2024)
>  231322.82 USD
>
>
> == Treasurer Report for Fiscal Year 2023 ==
>
> The bylaws[1] of the X.Org Foundation provide a duty of the Treasurer to
> produce an annual financial report, approved by the Board, within 60
> days of the end of the fiscal year.  The fiscal year is defined as
> ending on the 31st day of December in each year.
>
> X.Org was a member of Software in the Public Interest (SPI) for the whole 2023,
> which handled most aspects of the Foundation's financial management. There was
> some delays in getting the full report - we've only got in in July 2024. Then it
> slipped through the cracks. It's my first report without any continuity of the
> role on the board and it's been hard to follow the process. I do apologize and
> I'll do better next year.

Thanks a lot for assembling this!

> == Cloud Hosting - BIG RISK ==
>
> Cloud hosting costs are down to less than 15K USD. That's a huge decrease
> compared to ~27K USD from 2022. Most of the savings comes from migrating off of
> Google Cloud Platform and fully relying on Equinix's infrastructure. This
> transition has caused a lot of the downtime in 2023 but we had to get the costs
> under control.
>
> Now we are fully reliant on hosting kindly provided by Equinix to run
> freedesktop's GitLab. That's 11 server which would cost ~22500 USD a month.
>
> While this should make the operating costs in 2024 close to 0 USD, it's a big
> risk. If we are forced to start paying for the hosting, our current balance can
> support the current infra for ~10 months. This means we would either need to
> find more sponsors or start cutting on the services provided.

I want to give big thanks to the entire fd.o sitewrangler team and
specifically Benjamin Tissoires for all the volunteer effort they pour
into our infrastructure. I takes a scary amount of in-kind donations
to keep our servers going, but also enormous amounts of volunteered
time. Thanks a lot!

> == XDC ==
>
> XDC 2023 was a hybrid virtual/in-person conference organized by Igalia. It had
> fairly low operating cost - 1.5K USD of sponsored travel and ~8.5K for materials,
> services and catering. With the sponsorships it brought in, that leaves a lot of
> money for our general usage.

To clarify, the reasons xdc23 was so cheap is because we had a bit a
confusion in the rfp and budget approval process, which resulted in
Igalia sponsoring for the entire venue instead of just the 10k for the
platinum sponsorship as organizers. The RFP is now hopefully
clarified, but huge thanks to Igalia for sponsoring around 25k last
year for xdc23 are in order here!

Cheers, Sima

>
>
> [1] https://gitlab.freedesktop.org/xorgfoundation/bylaws/-/blob/2771741e73e4137c7a33c107583b67d32029e923/bylaws.pdf



-- 
Daniel Vetter
Software Engineer, Intel Corporation