X.Org BoD meeting minutes 2021-01-28

[Lyude Paul]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [4] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4]
https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Attendees

Present:
Lyude Paul,
Manasi Navare,
Keith Packard,
Eric Anholt,
Harry Wentland,

Guests:
Trevor Woerner

Absent:
Daniel Vetter,
Samuel Iglesias Gonsálvez,

## Summary

Agenda: Requesting ledger data, x.org/freedesktop.org domain status, XDC2021,
XDC2022, XDC2020 invoices, HDMI 2.1, elections, GSoC

## Items discussed

[[!format txt """
ITEM: Requesting ledger data
No updates on this yet
ACTIONS: Lyude waiting until the SPI meeting on February 8th
STATUS: Pending

ITEM: X.org/freedesktop.org domain status
SPI initiated the transfer of xorg-foundation.org to gandi. Payment, transfer
initialization, whois, authorization code verification by the registry, and
email confirmation all validated. We're now currently waiting on the validation
of the transfer by the former provider.
ACTIONS: Figure out the next steps for the domains that keithp has.
STATUS: Pending

ITEM: Cloud hosting for freedesktop.org
As our cluster is ready, we'll be moving over to hosting on packet on Sunday
February 7th. Benjamin will start transferring the git repos early next week
(Feb 1st) which might lead to a gitlab with a little bit of lag for the first
week of February. We should be able to migrate our dbs on the 7th, and then
point the DNS entries to packet. The current cluster on GKE will not be teared
down immediately, and will proxy the requests to packet, so this should give us
some time for the DNS entries to refresh.
As well, thanks to all of the migration, Benjamin managed to set up MinIO
caching for the registry. The registry pulls from GCS PoV dropped dramatically
from ~140GB on a busy day to ~10GB yesterday, and ~20GB today. We will need a
little bit of time to sync up the cache, but this is transparent for users (if
the data is not cached, it pulls it from GCS). In theory unless we hit 1.8TB of
active registry pulls, we should not have any costs from GCS related to the
registry. We back everything up on GCS but given that the uploads are free, and
we cache everything on packet, the costs should drop to zero soon.
There will be a couple of critical remaining services on GKE the week of Feb
8th: gitlab pages and artifact server. The gitlab pages will be migrated later.
Ideally they'd like to use the new pages container and get rid of our omnibus
install. This isn't super high priority as the costs for this aren't expected to
be that big. As well the artifact servers should be a simple configuration
change but we have to wait until after the migration of gitlab.fd.o to do it.
STATUS: Pending

ITEM: XDC2021
mupuf is working on the website. He asked LPC people about the implementation of
the sponsorbox, which is a modification of the website to include the sponsor
logos in all the website.
STATUS: Pending

ITEM: XDC2022
danvet and I have been gathering potential organizers info (contact email,
location...) for both XDC EU and NA for future events. We will start sending
emails about XDC 2022 organization soon. As mentioned in last meeting, if
somebody knows a company that could be candidate to organize XDC, just contact
me or danvet.
STATUS: Pending

ITEM: XDC2020
Manasi worked with Intel's management to open a purchase order and once that is
approved Martin (SPI) can invoice Intel
STATUS: Pending

ITEM: HDMI 2.1
Harry Wentland sent an email to the board's mailing list with a draft for the
letter to the HDMI consortium about opening up HDMI 2.1.
ACTIONS: Board of directors to review letter and give feed back
STATUS: Pending

ITEM: Elections
Still waiting for some board members to confirm whether or not they'll be on the
elections committee.
ACTIONS: Once the committee is setup, Harry will need to set new permissions for
member registration and ask people to renew their memberships.
STATUS: Pending

ITEM: GSoC
GSoC has some major changes this year (time is halved and pay has been lowered),
so there's some discussion on whether it would still be worth it for X.org to
participate or not. As well, there's some question around if we should start
getting involved with Outreachy.
ACTIONS: Trevor to send emails to both the board list asking about doing GSoC
this year, and to send an email various X.org mailing to feel around for
potential project ideas. Mark Filion to get more information on Outreachy from
Collabora.
STATUS: Pending
"""]]