Freedesktop <> GitLab | Notes and Follow-Up from 2020-02-03
Nuritzi Sanchez
nsanchez at gitlab.com
Fri Mar 27 23:22:16 UTC 2020
Hi Lyude -- ok, let's plan on doing a short check-in, at least just the two
of us. :)
Michael -- it'd be really great to get your availability. I'm not sure if
you're able to receive these messages yet though, so can you please confirm
that they're getting through to you?
Hope everyone has a nice weekend ahead -- take care!
Best,
Nuritzi
On Fri, Mar 27, 2020 at 4:10 PM Lyude Paul <lyude at redhat.com> wrote:
> On Thu, 2020-03-26 at 14:49 -0700, Nuritzi Sanchez wrote:
>
> Thanks, Michael! Can you join our next regular meeting on Monday, March
> 30th at 10 am PST / 17:00 UTC? If not, then choosing a different time on my
> calendar is completely fine: https://calendly.com/nuritzi.
>
> I've updated the Agenda & Notes | Freedesktop <> GitLab
> <https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#> [1]
> doc with items I think would be good to talk about / make sure we're moving
> forward on:
>
>
> -
>
> Review Freedesktop <> GitLab Agreement
> <https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit>
> [2]-- requires Michael
> -
>
> Discuss follow-up from technical discussion and next steps -- requires
> Benjamin or Daniel Stone
>
>
> Please feel free to add anything else you'd like to talk about directly in
> the agenda doc.
>
> If you'd rather do the technical discussion async for now, and/or if
> Michael isn't able to join the meeting on Monday, then we may want to delay
> the meeting for now. *@Lyude and @Daniel Stone*, please let us know what
> you think.
>
>
> Hi! I can make the meeting at that time, I am working from home for the
> foreseeable future so my schedule is pretty flexible in general
>
>
> Best,
> Nuritzi
>
> [1]
> https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#
> [2]
> https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
>
>
> On Thu, Mar 26, 2020 at 12:16 AM Michael Schultheiss <
> president at spi-inc.org> wrote:
>
> Apologies for the delay - I've been having some e-mail issues. I'll
> reach out with my availability shortly.
>
> Nuritzi Sanchez wrote:
> > Hi All,
> >
> > Lyude and I just had a great short meeting and I'm including our notes
> below.
> >
> > Michael, Lyude and Eric have some next steps before we can move ahead
> with
> > payment. Please see the TODOs for each one of you below.
> >
> > @Michael -- are you able to hop on a short call? I think it'd be the
> easiest
> > way to push the agreement forward. Here's a link to my calendar so you
> can find
> > a time that works for you: Nuritzi's calendar [1].
> >
> > @Everyone else - our next regular meeting is on Monday, April 30th at
> 17:00
> > UTC. I'll send out an agenda before the call and will try to identify
> necessary
> > vs optional guests. In the meantime, Daniel S. and Benjamin will be
> meeting
> > with some team members from GitLab in order to move the technical issues
> > forward.
> >
> > If you have things to add to the agenda, please do so any time: Meeting
> Agenda
> > and Notes [2]. You can also ping me on Gitter or Telegram @nuritzi or
> email me
> > if you have questions before our next meeting.
> >
> > Until next time, have a great week, and I hope you all stay safe and
> healthy!
> >
> > Best,
> > Nuritzi
> >
> > [1] https://calendly.com/nuritzi
> > [2] https://docs.google.com/document/d/
> > 1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#heading=h.2pv8zjz15p9k
> >
> > 2020-03-16
> >
> > Attendees:
> >
> > • Nuritzi
> >
> > • Lyude
> >
> >
> > Agenda and Notes:
> >
> > 1. Follow up on Freedesktop <> GitLab Agreement / Update on adding
> Freedesktop
> > as a vendor
> >
> > 1. Update: Agreement must be signed before payment can be made.
> >
> > 1. Once we figure out which org the invoice will come from and
> send
> > the billing contact info to GitLab accounting, then GitLab
> will
> > send Eric an email with info on how to add bank info and all
> that
> > for the payment.
> >
> > 2. TODO: @Michael from SPI should take a look at the contract and
> make any
> > edits.
> >
> > 3. TODO: Create an invoice for GitLab for the $9K USD payment.
> @Lyude to
> > get board approval for invoice. @Eric to generate it
> >
> > 1. Lyude thinks there might need to be an X.Org vote for that.
> Next
> > board director meeting is: next week, but she will try to
> get it
> > via email sooner.
> >
> > 2. Invoice will be most likely from SPI. Eric will be the
> billing
> > contact.
> >
> >
> > On Fri, Mar 13, 2020 at 1:58 PM Nuritzi Sanchez <nsanchez at gitlab.com>
> wrote:
> >
> > Thanks, Daniel!
> >
> > Michael -- it's nice to e-meet you! Are you available next Monday,
> March
> > 16th at 17:00 UTC for a 30 min meeting? Please see below.
> >
> > Re: Regular Meetings
> > Thanks for adding your availability, everyone!
> >
> > It looks like Mondays at 17:00 UTC will work best for everyone
> except for
> > Benjamin. I think that's ok for now since we can schedule more
> technical
> > discussions with Benjamin when needed.
> >
> > I sent a calendar invitation to those whom we've identified as main
> > stakeholders.
> >
> > X.Org board - would you like me to send an invitation to the
> members at x.org
> > so that you get reminders of the calls? Let me know and I can add
> the email
> > (and/or individuals) to the existing calendar event.
> >
> > Re: Next Meeting
> > Our next meeting is scheduled for Monday, March 16th at 17:00 UTC.
> >
> > Items to discuss [1]:
> > □ Update on agreement
> > □ Update on adding Freedesktop as a vendor
> > Proposed Attendees:
> > □ Michael
> > □ Eric
> > □ Lyude (optional)
> > Any more topics to add?
> > Let me know what you think. Anyone is free to join the meeting btw.
> I just
> > want to be mindful of your time, so am adding a proposed attendee
> list.
> >
> > I think this meeting will be quite short and may also depend on
> Michael's
> > availability. Let's default to having it since it's late today on a
> Friday,
> > but we can definitely cancel and work asynchronously on these two
> things
> > for now. I just want to have regular meetings scheduled so we
> maintain
> > momentum.
> >
> > Re: Technical Meeting
> > I also would like to propose a more technical discussion on
> Wednesday,
> > March 18th at 14:00 UTC between @Daniel Stone, @Benjamin, and some
> of our
> > engineers. I'll send out a calendar invitation for that time, and if
> it
> > doesn't work, we can reschedule it.
> >
> > Have a great weekend!
> >
> > Best,
> > Nuritzi
> >
> > [1] https://docs.google.com/document/d/
> > 1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#
> >
> > On Fri, Mar 13, 2020 at 1:11 PM Daniel Vetter <
> daniel.vetter at ffwll.ch>
> > wrote:
> >
> > Hi Nuritzi,
> >
> > Apologies for the late reply, somehow your message here ended up
> in
> > spam (with a fishing warning on top) in my gmail inbox here :-/
> For the
> > contract I think we need SPI to check the details, they need to
> sign it
> > in the end. Adding Michael as SPI president for that.
> >
> > Michael, quoted mail below has the full context, tldr is we're
> working
> > on a contract with gitlab (the company) to support the
> transition of
> > fd.o to gitlab (the code hosting software). Here's the direct
> gdoc link
> > with the draft from gitlab.
> >
> > https://docs.google.com/document/d/
> > 1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
> >
> > Cheers, Daniel
> >
> > On Thu, Mar 12, 2020 at 2:41 PM Nuritzi Sanchez <
> nsanchez at gitlab.com>
> > wrote:
> >
> > Hi again,
> >
> > I'm back from SCALE18x (I feel just fine, but let's see...),
> and I
> > wanted to follow-up here. I realized that nobody entered in
> their
> > availability into the meeting poll (including myself!), so
> I've now
> > added my availability. :)
> >
> > @Lyude and @Daniel Stone -- can you please add your
> availability to
> > the meeting poll [1]? I think that as long as a few of us
> meeting
> > regularly we can make sure this all keeps moving forward. I
> think
> > that at minimum, maybe Lyude and I can meet regularly at two
> week
> > intervals.
> >
> > Lyude, if you can also take a look at the draft Freedesktop
> <>
> > GitLab Agreement [2], that would be helpful. We can do some
> of this
> > asynch, and have efficient meetings for things we need to
> discuss,
> > and in order to keep momentum going.
> >
> > Best,
> > Nuritzi
> >
> > [1] https://framadate.org/1d3ePoLDpsuUQole
> > [2] https://docs.google.com/document/d/
> > 1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
> >
> >
> > On Fri, Mar 6, 2020 at 12:14 PM Nuritzi Sanchez <
> > nsanchez at gitlab.com> wrote:
> >
> > Hi All,
> >
> > It was great meeting some of you earlier this week! For
> those
> > who could not attend the meeting, I'm including the
> meeting
> > notes below.
> >
> > I've been at conferences this week, so I'll follow up
> again
> > next week with more progress, but I wanted to send out a
> few
> > updates sooner than later.
> >
> > Updates:
> > ■ Regular meeting poll: Here is a meeting poll [1] so
> that we
> > can find a regular meeting slot that would work for
> > meetings every 2 weeks. We agreed to only have these
> > meetings if needed. Our next meeting would be
> > sometime during the week of March 16th.
> >
> > @Lyude @Daniel Stone @Eric @Benjamin -- you were
> identified
> > as the people most likely to be part of our regular
> > meetings. Can you please add your availability to
> the poll?
> >
> >
> > ■ Technical discussion: I'd like to get some of our
> engineers
> > to join one of our upcoming calls. I'll follow up on
> this
> > subject again next week because we may have some more
> > questions for you before we can identify the right
> people
> > to join the call.
> >
> > ■ Agreement and payment: I've added some more
> specifics to
> > the Freedesktop <> GitLab Agreement [2] based on our
> > conversation. @Lyude can you please take a look? I'm
> not
> > sure when to name SPI vs Freedesktop vs X.Org, so if
> you
> > have any input there, please let me know. I'm also
> trying
> > to get information for how to proceed with setting
> you up
> > as a vendor since things may have changed since we
> > originally tried to set you up. Will follow up on
> this next
> > week.
> > Please let me know if you have any questions, or need
> anything
> > else. Have a great weekend, everyone!
> >
> > Best,
> > Nuritzi
> >
> > [1] https://framadate.org/1d3ePoLDpsuUQole
> > [2] https://docs.google.com/document/d/
> > 1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
> >
> >
> > 2020-03-03 | Meeting Notes
> >
> > Link to notes: Agenda & Notes | Freedesktop <> GitLab
> >
> > (https://docs.google.com/document/d/
> > 1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#)
> >
> >
> > When: 2020-03-03 at 18:00 UTC
> >
> >
> > Attendees:
> >
> > ■ Nuritzi Sanchez
> >
> > ■ David Planella
> >
> > ■ Daniel Stone
> >
> > ■ Daniel Vetter
> >
> > ■ Lyude Paul
> >
> > ■ Harry Wentland
> >
> >
> > Agenda:
> >
> > ■ Intros
> >
> > ★ Nuritzi: She/Her, will be the main point of
> contact on
> > Gitlab side. Based in California, USA
> >
> > ★ David Planella: He/Him, will be fading into the
> > background as Nuritzi ramps up. Based in
> Germany.
> >
> > ★ Daniel V: He/Him, helping to pull in sponsors,
> now also
> > trying to do it for freedesktop.
> >
> > ★ Lyude: She/Her, Secretary for X.Org, based in
> Boston,
> > with X.Org for a little under a year.
> >
> > ★ Harry: He/Him, X.Org board for 3 years, Toronto
> area
> >
> > ★ Daniel Stone: He/Him, based in London,
> freedesktop
> > Admin for about 15 years!, originally spoke with
> > Eliran, then David, then Nuritzi. Want to make
> sure
> > that everyone is involved who needs to be
> involved, so
> > that not all communications and interaction are
> > channeled through Daniel S.
> >
> > ■ Sync on stakeholders from each side and overall
> status
> >
> > ★ SPI is parent foundation, X.org is non-profit,
> fd.o
> > merged with X.org
> >
> > ★ Fd.o initially provided hosting for x.org, but
> also
> > other projects, GStreamer, etc. There was a need
> to
> > grow as an organization and to have structure -
> fd.o is
> > a service for hosting X.org projects
> >
> > ★ X.org Board
> >
> > ★ Fd.o service provided by the foundation, Daniel
> S. is
> > accountable to the Board as the admin.
> >
> > ■ Public information vs private
> >
> > ★ What should privacy setting be on these meeting
> notes?
> > The link is shared on the x.org board mailing
> list
> >
> > ★ Keep settings as they are
> >
> > ■ Review current financial commitments / Review draft
> > agreement: Freedesktop <> GitLab Agreement (right
> now this
> > is a generic agreement, we need to add the correct
> terms in
> > order to move forward with it and get Freedesktop
> > officially set up as a vendor)
> >
> > ★ Is SPI still the legal entity that would sign the
> > agreement?
> >
> > ★ Terms Summary (from Eliran’s notes):
> >
> > ◎ GitLab to sponsor the GCP billing costs:
> >
> > ● Original verbal agreement:
> >
> > △ Term: 24 months
> >
> > △ Monthly cap on bill: $250/month
> (hosting
> > costs only) => total of $6000
> >
> > ● Most recent notes:
> >
> > △ "the numbers for Jan-Apr were":
> >
> > • $2176.35
> >
> > • $2452.41
> >
> > • $2684.22
> >
> > • $1443.22
> >
> > △ That makes a total of $8,756.20, for
> 4
> > months
> >
> > △ Daniel: yes, that sounds about
> right, the
> > basic thing was that GitLab was
> going to
> > help with some of the initial ramp
> up.
> >
> > △ Vendor information should be X.Org +
> SPI.
> > Eric should be able to help with all
> of
> > this.
> >
> > △ David: we can make it something like
> a
> > blanket amount of $9K
> >
> > ■ Review Freedesktop upstream issues and create next
> steps
> > for technical solution-finding
> >
> > ★ Pipeline one could be low hanging fruit
> >
> > ★ David: here are some of the issues Daniel S. has
> opened
> > in the past, which might also be relevant. There
> are
> > probably others either filed by other fd.o
> members or
> > that the fd.o team is subscribed to
> >
> > ■ Review any other pain points
> >
> > ★ Mentioned by Daniel S: Pages + CN
> >
> > ★ Big pain point: no kernel repos on gitlab
> >
> > ◎ Main issue is that have deployed omnibus
> > (effectively a single container) and lots of
> ppl
> > depending on GitLab pages, needs to be on a
> single
> > container, Don’t have the option to break
> out into
> > different pods. Limits daily amts. Kernel
> will
> > overwhelm.
> >
> > ◎ Adding the kernel repos would most probably
> > overwhelm the current cluster
> >
> > ◎ No capacity to have custom infrastructure,
> it has
> > to go through one of the standard omnibus
> packages
> > or Helm charts
> >
> > ★ Pages: still not on cloud
> >
> > ★ Not enough SysAdmin time. How does Benjamin’s
> help
> > affect this?
> >
> > ◎ Not sure, admin time is a mix of personal
> time
> >
> > ★ Currently analysing where data is going, where to
> > optimize things
> >
> > ◎ Would help to have guidance from GitLab from
> > someone who could go through that process,
> could
> > share practices/snippets, etc.
> >
> > ◎ About ⅔ of the current bill is network
> bandwidth,
> > need to optimize
> >
> >
> > Next Steps
> >
> > ■ Meetings: Once every two weeks, check in via email,
> send an
> > agenda before the meeting so people know when they
> should
> > join
> >
> > ★ Nuritzi: will send out a framadate to find time
> for a
> > bi-weekly meeting every two weeks
> >
> > ■ Fill out agreement with more detail, send for review
> to all
> > stakeholders
> >
> > ■ Follow up with vendor issue with Eric and make sure
> SPI and
> > X.Org are set up as vendors
> >
> > ■ Set up a call with members from the GitLab
> engineering team
> > + freedesktop/x.org
> >
> >
> > --
> > Nuritzi SanchezSenior Open Source Program Manager |
> GitLab
> > [lFQxFbGYJpI6]
> >
> > Create, Collaborate, and Deploy together
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> >
> >
> >
> > --
> > Nuritzi Sanchez | She/HerSenior Open Source Program Manager |
> > GitLab[lFQxFbGYJpI6]
> >
> > Create, Collaborate, and Deploy together
> > Free Trial | Upgrade Now | Contact Support | Community |
> GitLab for
> > Open Source
> > _______________________________________________
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> > Info:
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> >
> >
> >
> > --
> > Daniel Vetter
> > Software Engineer, Intel Corporation
> > +41 (0) 79 365 57 48 - http://blog.ffwll.ch
> >
> >
> >
> > --
> > Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab
> > [lFQxFbGYJpI6]
> >
> > Create, Collaborate, and Deploy together
> > Free Trial | Upgrade Now | Contact Support | Community | GitLab for
> Open
> > Source
> >
> >
> >
> > --
> > Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab
> > [lFQxFbGYJpI6]
> >
> > Create, Collaborate, and Deploy together
> > Free Trial | Upgrade Now | Contact Support | Community | GitLab for Open
> Source
>
> --
> ----------------------------
> Michael Schultheiss
> E-mail: president at spi-inc.org
>
>
>
> --
>
> Cheers,
> Lyude Paul (she/her)
> Associate Software Engineer at Red Hat
>
--
Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab
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