X.Org BoD meeting minutes 2020-03-12

[Lyude Paul]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [4] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Attendees

Present:
Daniel Vetter,
Lyude Paul,
Manasi Navare,
Bryce Harrington,
Keith Packard,
Eric Anholt,
Harry Wentland,

Guests:
Trevor Woerner

Absent:
Samuel Iglesias Gonsálvez (but they did leave an update on the XDC2020 website)

## Summary

Agenda: VESA status, XDC2019 sponsor invoicing, sponsored travel receipts for
XDC2019, freedesktop.org domain transfer status, requesting ledger data from
SPI, elections, cloud hosting for freedesktop.org, GSoC/EVoC, COVID-19, XDC2020
sponsors, using Gitlab to track X.org issues, XDC2020 website update

## Items discussed

[[!format txt """
ITEM: VESA status
Sean Paul helped Lyude figure out why all of her emails to VESA were getting
picked up by spam, and we managed to get in contact with them finally!
Members who signed up can expect to see DP 2.0 in their mailboxes soon :), and
hopefully we can get more specs in the future.
ACTIONS: Lyude to continue talking with X.org
STATUS: Pending

ITEM: XDC2019 sponsor invoicing
ARM re-blocked, Intel still suck
ACTIONS: Anholt to keep poking ARM + Intel
STATUS: Pending

ITEM: Sponsored travel receipts for XDC2019
All receipts have been reimbursed and closed as of last week
ACTIONS:
STATUS: Done

ITEM: Freedesktop.org domain transfer status
No updates yet
ACTIONS: Keith to keep poking SPI about this
STATUS: Pending

ITEM: Requesting ledger data from SPI
No updates yet
ACTIONS: Lyude to poke SPI again
STATUS: Pending

ITEM: Elections
We're in the nominations period of elections, and membership can now be renewed.
We still need a few more nominations from people in order to keep up with the
election schedule.
ACTIONS: Play the waiting game, and extend things if we need more time for
sponsors
STATUS: Pending

ITEM: Cloud hosting for freedesktop.org
We're in talks with a few more potential sponsors, and have had some volunteer
admins step up (thanks yall!).
ACTIONS: Board to keep up with sponsor discussions
STATUS: Pending

ITEM: GSoC/EVoC
We're now in the gathering mentors stage, we currently have 4 (possibly 5)
mentors and 2 admins. Also have a few students who seem interested. Starting on
March 16th we'll be in the "student application period".
ACTIONS:
STATUS: Pending

ITEM: COVID-19
Board discussed what would happen if XDC2019 were impacted by COVID-19 in
October.
DISCLAIMER: Nothing scary has happened yet, no changes to the plans for XDC 2020
have been made. This was a discussion just to make sure we're prepared if
something changes in the upcoming months.
ACTIONS:
STATUS: Pending

ITEM: XDC2020 sponsors
Danvet kicked up a pile of mails and contacts.
ACTIONS: Danvet to follow up again with sponsors
STATUS: Pending

ITEM: Using Gitlab to track X.org issues
A formal fd.o vote on Gitlab got forgotten last summer by mistake, so the board
would like to start tracking official org issues on Gitlab to prevent things
like that from happening again in the future. Board votes to approve.
ACTIONS:
STATUS: Done

ITEM: XDC2020 website update
Samuel asked Jonathan Corbet to create the Indico website for the conference.
Gave organizers the XDC twitter details.
ACTIONS:
STATUS: Pending
"""]]