2023 X.Org Foundation Membership deadline for voting in the election

[Ricardo Garcia]

Thanks for reporting the issue, Laurent and Luc!

In our attempt to reach out as many interested people as possible all
election messages were sent to a variety of mailing lists. Most of them
are specific to some projects, but I did include events at lists.x.org as
one of the recipients.

Unfortunately, I completely forgot to check messages to that ML had not
been held in moderation, and nobody realized that either. Probably
because we were all receiving the messages through other routes.

The number of membership renewals we have received so far is not low,
and the initial delay due to lack of candidates was picked up by
Phoronix, for example[1]. Still, it's likely more people were not aware
of the membership renewal and candidate nomination processes going on
due to only being able to receive those messages through
events at lists.x.org.

Only when Samuel Iglesias sent the recent XDC 2023 CfP emails he
unblocked the queue and those messages were actually sent.

I'll discuss what's the best way to proceed with the rest of the
elections committee, but it may involve delaying the start of the
elections again (elections should have started yesterday).

Sorry and thanks again for reporting the problem.

-Ricardo

[1] https://www.phoronix.com/news/X.Org-Board-More-People-2023

On Mon, 2023-04-17 at 18:33 +0200, Luc Verhaegen wrote:
> On Mon, Apr 17, 2023 at 03:45:02PM +0300, Laurent Pinchart wrote:
> > Hi Ricardo,
> > 
> > On Mon, Mar 13, 2023 at 04:22:54PM +0100, Ricardo Garcia wrote:
> > > This is a reminder that the deadline for new memberships and renewals
> > > finishes in a couple of weeks. Original email follows.
> > > 
> > > Thanks for your attention.
> > 
> > I don't know if I'm the only one affected by this issue, but I've just
> > received today two months of e-mails from x.org, including all the
> > reminders aboud membership renewal and election nomination period. This
> > isn't the first time this happens, and the last time I was told there
> > was no automated process to quick the mail queues when errors happen,
> > making mails pile up forever on x.org's side until someone handles it
> > manually. This is something you really want to automate, or at least
> > monitored.
> 
> Same here, this is not a unique issue.
> 
> Luc Verhaegen.
>