X.Org BoD meeting minutes 2022-03-03

[Lyude Paul]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [4] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Attendees

Present:
Daniel Vetter,
Samuel Iglesias Gonsálvez,
Lyude Paul,
Manasi Navare,
Emma Anholt,
Harry Wentland,
Keith Packard,

Guests:
Trevor Woerner

Absent:
Mark Filion,

## Summary

Agenda: XDC2022, XDC2023, GSoC/Outreachy/EVoC, MIPI alliance, election
season/extending nominations, treasurer report for 2021, new parent organization

## Items discussed

[[!format txt """
ITEM: XDC2022
Organizers started editing the website, and adapted the CFP text to include
wineconf proposals. They are going to remove past year sponsors from the sponsor
box but they plan to add the ones confirmed sponsorship soon. Organizers are
looking into booking a good bunch of hotel rooms for the conference days and
some days before and after. The idea is to have the majority (ideally all)
attendees at the same hotel to increase hallway track and spontaneous
activities. Note that locking the rooms in the hotel is not forever, and they
will be available for normal booking at some point in September. The idea is
that con attendees should be able to book rooms for a special price.
ACTIONS:
STATUS: Pending

ITEM: XDC2023
No news here
ACTIONS:
STATUS: Pending

ITEM: GSoC/Outreachy/EVoC
Trevor completed our application for GSoC and submitted it, and we'll know
whether we've been accepted as an organization on March 7th. Also, they will be
documenting the steps to do this for future admins.
ACTIONS: Lyude to setup repo for Trevor to put documentation into.
STATUS: Pending

ITEM: MIPI Alliance
No updates on this yet
ACTIONS: Lyude to find the time to poke partners at work about this
STATUS: Pending

ITEM: Treasurer report for 2021
We have draft 2021 data from SPI, so hopefully we will receive final books soon
and Emma will then be able to put together the treasurer report.
ACTIONS:
STATUS: Pending

ITEM: New parent organization
Lyude hasn't had the time to start looking into this yet, will likely start the
process after elections.
ACTIONS: Lyude to start lookng around after elections
STATUS: Pending

ITEM: Elections / extending nomination period
Since we haven't received enough nominations for the election yet, we've voted
to extend the election timeline by two weeks.
ACTIONS: Lyude to update elections timeline on website, send out reminders +
notice about change.
STATUS: Pending
"""]]