Freedesktop <> GitLab | Notes and Follow-Up from 2020-02-03
Nuritzi Sanchez
nsanchez at gitlab.com
Mon Mar 16 17:29:33 UTC 2020
Hi All,
Lyude and I just had a great short meeting and I'm including our notes
below.
Michael, Lyude and Eric have some next steps before we can move ahead with
payment. Please see the TODOs for each one of you below.
@Michael -- are you able to hop on a short call? I think it'd be the
easiest way to push the agreement forward. Here's a link to my calendar so
you can find a time that works for you: Nuritzi's calendar
<https://calendly.com/nuritzi> [1].
@Everyone else - our next regular meeting is on Monday, April 30th at 17:00
UTC. I'll send out an agenda before the call and will try to identify
necessary vs optional guests. In the meantime, Daniel S. and Benjamin will
be meeting with some team members from GitLab in order to move the
technical issues forward.
If you have things to add to the agenda, please do so any time: Meeting
Agenda and Notes
<https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#heading=h.2pv8zjz15p9k>
[2]. You can also ping me on Gitter or Telegram @nuritzi or email me if you
have questions before our next meeting.
Until next time, have a great week, and I hope you all stay safe and
healthy!
Best,
Nuritzi
[1] https://calendly.com/nuritzi
[2]
https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#heading=h.2pv8zjz15p9k
2020-03-16
Attendees:
-
Nuritzi
-
Lyude
Agenda and Notes:
1.
Follow up on Freedesktop <> GitLab Agreement
<https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit>
/ Update on adding Freedesktop as a vendor
1.
Update: Agreement must be signed before payment can be made.
1.
Once we figure out which org the invoice will come from and send
the billing contact info to GitLab accounting, then GitLab
will send Eric
an email with info on how to add bank info and all that for
the payment.
2.
TODO: *@Michael* from SPI should take a look at the contract and make
any edits.
3.
TODO: Create an invoice for GitLab for the $9K USD payment. *@Lyude*
to get board approval for invoice. *@Eric *to generate it
1.
Lyude thinks there might need to be an X.Org vote for that. Next
board director meeting is: next week, but she will try to get
it via email
sooner.
2.
Invoice will be most likely from SPI. Eric will be the billing
contact.
On Fri, Mar 13, 2020 at 1:58 PM Nuritzi Sanchez <nsanchez at gitlab.com> wrote:
> Thanks, Daniel!
>
> Michael -- it's nice to e-meet you! Are you available next Monday, March
> 16th at 17:00 UTC for a 30 min meeting? Please see below.
>
> *Re: Regular Meetings*
> Thanks for adding your availability, everyone!
>
> It looks like Mondays at 17:00 UTC will work best for everyone except for
> Benjamin. I think that's ok for now since we can schedule more technical
> discussions with Benjamin when needed.
>
> I sent a calendar invitation to those whom we've identified as main
> stakeholders.
>
> X.Org board - would you like me to send an invitation to the members at x.org
> so that you get reminders of the calls? Let me know and I can add the email
> (and/or individuals) to the existing calendar event.
>
> *Re: Next Meeting*
> Our next meeting is scheduled for Monday, March 16th at 17:00 UTC.
>
> Items to discuss [1]
> <https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#>
> :
>
> - Update on agreement
> - Update on adding Freedesktop as a vendor
>
> Proposed Attendees:
>
> - Michael
> - Eric
> - Lyude (optional)
>
> Any more topics to add?
> Let me know what you think. Anyone is free to join the meeting btw. I just
> want to be mindful of your time, so am adding a proposed attendee list.
>
> I think this meeting will be quite short and may also depend on Michael's
> availability. Let's default to having it since it's late today on a Friday,
> but we can definitely cancel and work asynchronously on these two things
> for now. I just want to have regular meetings scheduled so we maintain
> momentum.
>
> *Re: Technical Meeting*
> I also would like to propose a more technical discussion on Wednesday,
> March 18th at 14:00 UTC between @Daniel Stone, @Benjamin, and some of our
> engineers. I'll send out a calendar invitation for that time, and if it
> doesn't work, we can reschedule it.
>
> Have a great weekend!
>
> Best,
> Nuritzi
>
> [1]
> https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#
>
> On Fri, Mar 13, 2020 at 1:11 PM Daniel Vetter <daniel.vetter at ffwll.ch>
> wrote:
>
>> Hi Nuritzi,
>>
>> Apologies for the late reply, somehow your message here ended up in spam
>> (with a fishing warning on top) in my gmail inbox here :-/ For the contract
>> I think we need SPI to check the details, they need to sign it in the end.
>> Adding Michael as SPI president for that.
>>
>> Michael, quoted mail below has the full context, tldr is we're working on
>> a contract with gitlab (the company) to support the transition of fd.o to
>> gitlab (the code hosting software). Here's the direct gdoc link with the
>> draft from gitlab.
>>
>>
>> https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
>>
>> Cheers, Daniel
>>
>> On Thu, Mar 12, 2020 at 2:41 PM Nuritzi Sanchez <nsanchez at gitlab.com>
>> wrote:
>>
>>> Hi again,
>>>
>>> I'm back from SCALE18x (I feel just fine, but let's see...), and I
>>> wanted to follow-up here. I realized that nobody entered in their
>>> availability into the meeting poll (including myself!), so I've now added
>>> my availability. :)
>>>
>>> *@Lyude and @Daniel Stone* -- can you please add your availability to
>>> the meeting poll <https://framadate.org/1d3ePoLDpsuUQole> [1]? I think
>>> that as long as a few of us meeting regularly we can make sure this all
>>> keeps moving forward. I think that at minimum, maybe Lyude and I can meet
>>> regularly at two week intervals.
>>>
>>> Lyude, if you can also take a look at the draft Freedesktop <> GitLab
>>> Agreement
>>> <https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit>
>>> [2], that would be helpful. We can do some of this asynch, and have
>>> efficient meetings for things we need to discuss, and in order to keep
>>> momentum going.
>>>
>>> Best,
>>> Nuritzi
>>>
>>> [1] https://framadate.org/1d3ePoLDpsuUQole
>>> [2]
>>> https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
>>>
>>>
>>> On Fri, Mar 6, 2020 at 12:14 PM Nuritzi Sanchez <nsanchez at gitlab.com>
>>> wrote:
>>>
>>>> Hi All,
>>>>
>>>> It was great meeting some of you earlier this week! For those who could
>>>> not attend the meeting, I'm including the meeting notes below.
>>>>
>>>> I've been at conferences this week, so I'll follow up again next week
>>>> with more progress, but I wanted to send out a few updates sooner than
>>>> later.
>>>>
>>>> *Updates: *
>>>>
>>>> - *Regular meeting poll:* Here is a meeting poll
>>>> <https://framadate.org/1d3ePoLDpsuUQole> [1] so that we can find a
>>>> regular meeting slot that would work for meetings every 2 weeks. We agreed
>>>> to only have these meetings if needed. Our next meeting would be
>>>> sometime during the week of March 16th.
>>>>
>>>> *@Lyude @Daniel Stone @Eric @Benjamin* -- you were identified as
>>>> the people most likely to be part of our regular meetings. Can you please
>>>> add your availability to the poll?
>>>>
>>>> - *Technical discussion:* I'd like to get some of our engineers to
>>>> join one of our upcoming calls. I'll follow up on this subject again next
>>>> week because we may have some more questions for you before we can identify
>>>> the right people to join the call.
>>>>
>>>> - *Agreement and payment:* I've added some more specifics to the Freedesktop
>>>> <> GitLab Agreement
>>>> <https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit>
>>>> [2] based on our conversation. @Lyude can you please take a look? I'm not
>>>> sure when to name SPI vs Freedesktop vs X.Org, so if you have any input
>>>> there, please let me know. I'm also trying to get information for how to
>>>> proceed with setting you up as a vendor since things may have changed since
>>>> we originally tried to set you up. Will follow up on this next week.
>>>>
>>>> Please let me know if you have any questions, or need anything else.
>>>> Have a great weekend, everyone!
>>>>
>>>> Best,
>>>> Nuritzi
>>>>
>>>> [1] https://framadate.org/1d3ePoLDpsuUQole
>>>> [2]
>>>> https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit
>>>>
>>>> 2020-03-03 | Meeting Notes
>>>>
>>>> Link to notes: Agenda & Notes | Freedesktop <> GitLab
>>>> <https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#heading=h.g8xcwjysgnu4>
>>>>
>>>>
>>>> (
>>>> https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#
>>>> )
>>>>
>>>>
>>>> When: 2020-03-03 at 18:00 UTC
>>>>
>>>> Attendees:
>>>>
>>>> -
>>>>
>>>> Nuritzi Sanchez
>>>> -
>>>>
>>>> David Planella
>>>> -
>>>>
>>>> Daniel Stone
>>>> -
>>>>
>>>> Daniel Vetter
>>>> -
>>>>
>>>> Lyude Paul
>>>> -
>>>>
>>>> Harry Wentland
>>>>
>>>>
>>>> Agenda:
>>>>
>>>> -
>>>>
>>>> Intros
>>>> -
>>>>
>>>> Nuritzi: She/Her, will be the main point of contact on Gitlab
>>>> side. Based in California, USA
>>>> -
>>>>
>>>> David Planella: He/Him, will be fading into the background as
>>>> Nuritzi ramps up. Based in Germany.
>>>> -
>>>>
>>>> Daniel V: He/Him, helping to pull in sponsors, now also trying
>>>> to do it for freedesktop.
>>>> -
>>>>
>>>> Lyude: She/Her, Secretary for X.Org, based in Boston, with X.Org
>>>> for a little under a year.
>>>> -
>>>>
>>>> Harry: He/Him, X.Org board for 3 years, Toronto area
>>>> -
>>>>
>>>> Daniel Stone: He/Him, based in London, freedesktop Admin for
>>>> about 15 years!, originally spoke with Eliran, then David, then Nuritzi.
>>>> Want to make sure that everyone is involved who needs to be involved, so
>>>> that not all communications and interaction are channeled through Daniel S.
>>>> -
>>>>
>>>> Sync on stakeholders from each side and overall status
>>>> -
>>>>
>>>> SPI is parent foundation, X.org is non-profit, fd.o merged with
>>>> X.org
>>>> -
>>>>
>>>> Fd.o initially provided hosting for x.org, but also other
>>>> projects, GStreamer, etc. There was a need to grow as an organization and
>>>> to have structure - fd.o is a service for hosting X.org projects
>>>> -
>>>>
>>>> X.org Board
>>>> -
>>>>
>>>> Fd.o service provided by the foundation, Daniel S. is
>>>> accountable to the Board as the admin.
>>>> -
>>>>
>>>> Public information vs private
>>>> -
>>>>
>>>> What should privacy setting be on these meeting notes? The link
>>>> is shared on the x.org board mailing list
>>>> -
>>>>
>>>> Keep settings as they are
>>>> -
>>>>
>>>> Review current financial commitments / Review draft agreement: Freedesktop
>>>> <> GitLab Agreement
>>>> <https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit>
>>>> (right now this is a generic agreement, we need to add the correct terms in
>>>> order to move forward with it and get Freedesktop officially set up as a
>>>> vendor)
>>>> -
>>>>
>>>> Is SPI still the legal entity that would sign the agreement?
>>>> -
>>>>
>>>> Terms Summary (from Eliran’s notes):
>>>> -
>>>>
>>>> GitLab to sponsor the GCP billing costs:
>>>> -
>>>>
>>>> Original verbal agreement:
>>>> -
>>>>
>>>> Term: 24 months
>>>> -
>>>>
>>>> Monthly cap on bill: $250/month (hosting costs only) =>
>>>> total of $6000
>>>> -
>>>>
>>>> Most recent notes:
>>>> -
>>>>
>>>> "the numbers for Jan-Apr were":
>>>> -
>>>>
>>>> $2176.35
>>>> -
>>>>
>>>> $2452.41
>>>> -
>>>>
>>>> $2684.22
>>>> -
>>>>
>>>> $1443.22
>>>> -
>>>>
>>>> That makes a total of $8,756.20, for 4 months
>>>> -
>>>>
>>>> Daniel: yes, that sounds about right, the basic thing
>>>> was that GitLab was going to help with some of the initial ramp up.
>>>> -
>>>>
>>>> Vendor information should be X.Org + SPI. Eric should
>>>> be able to help with all of this.
>>>> -
>>>>
>>>> David: we can make it something like a blanket amount
>>>> of $9K
>>>> -
>>>>
>>>> Review Freedesktop upstream issues
>>>> <https://gitlab.freedesktop.org/freedesktop/freedesktop/issues?label_name%5B%5D=gitlab-upstream>
>>>> and create next steps for technical solution-finding
>>>> -
>>>>
>>>> Pipeline one could be low hanging fruit
>>>> -
>>>>
>>>> David: here are some of the issues Daniel S. has opened in the
>>>> past
>>>> <https://gitlab.com/gitlab-org/gitlab/issues?scope=all&utf8=%E2%9C%93&state=opened&author_username=fooishbar>,
>>>> which might also be relevant. There are probably others either filed by
>>>> other fd.o members or that the fd.o team is subscribed to
>>>> -
>>>>
>>>> Review any other pain points
>>>> -
>>>>
>>>> Mentioned by Daniel S: Pages
>>>> <https://gitlab.com/groups/gitlab-org/-/epics/1316> + CN
>>>> -
>>>>
>>>> Big pain point: no kernel repos on gitlab
>>>> -
>>>>
>>>> Main issue is that have deployed omnibus (effectively a
>>>> single container) and lots of ppl depending on GitLab pages, needs to be on
>>>> a single container, Don’t have the option to break out into different pods.
>>>> Limits daily amts. Kernel will overwhelm.
>>>> -
>>>>
>>>> Adding the kernel repos would most probably overwhelm the
>>>> current cluster
>>>> -
>>>>
>>>> No capacity to have custom infrastructure, it has to go
>>>> through one of the standard omnibus packages or Helm charts
>>>> -
>>>>
>>>> Pages: still not on cloud
>>>> -
>>>>
>>>> Not enough SysAdmin time. How does Benjamin’s help affect this?
>>>> -
>>>>
>>>> Not sure, admin time is a mix of personal time
>>>> -
>>>>
>>>> Currently analysing where data is going, where to optimize things
>>>> -
>>>>
>>>> Would help to have guidance from GitLab from someone who
>>>> could go through that process, could share practices/snippets, etc.
>>>> -
>>>>
>>>> About ⅔ of the current bill is network bandwidth, need to
>>>> optimize
>>>>
>>>>
>>>> Next Steps
>>>>
>>>> -
>>>>
>>>> Meetings: Once every two weeks, check in via email, send an agenda
>>>> before the meeting so people know when they should join
>>>> -
>>>>
>>>> Nuritzi: will send out a framadate to find time for a bi-weekly
>>>> meeting every two weeks
>>>> -
>>>>
>>>> Fill out agreement with more detail, send for review to all
>>>> stakeholders
>>>> -
>>>>
>>>> Follow up with vendor issue with Eric and make sure SPI and X.Org
>>>> are set up as vendors
>>>> -
>>>>
>>>> Set up a call with members from the GitLab engineering team +
>>>> freedesktop/x.org
>>>>
>>>>
>>>> --
>>>> Nuritzi SanchezSenior Open Source Program Manager | GitLab
>>>>
>>>> *Create, Collaborate, and Deploy together*
>>>> Free Trial <https://about.gitlab.com/free-trial/> | Upgrade Now
>>>> <https://about.gitlab.com/products/> | Contact Support
>>>> <https://about.gitlab.com/support/> | Community
>>>> <https://about.gitlab.com/community>
>>>>
>>>
>>>
>>> --
>>> Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab
>>>
>>> *Create, Collaborate, and Deploy together*
>>> Free Trial <https://about.gitlab.com/free-trial/> | Upgrade Now
>>> <https://about.gitlab.com/products/> | Contact Support
>>> <https://about.gitlab.com/support/> | Community
>>> <https://about.gitlab.com/community> | GitLab for Open Source
>>> <https://about.gitlab.com/solutions/open-source/>
>>> _______________________________________________
>>> members at foundation.x.org: X.Org Foundation Members
>>> Archives: https://foundation.x.org/cgi-bin/mailman/private/members
>>> Info: https://foundation.x.org/cgi-bin/mailman/listinfo/members
>>>
>>
>>
>> --
>> Daniel Vetter
>> Software Engineer, Intel Corporation
>> +41 (0) 79 365 57 48 - http://blog.ffwll.ch
>>
>
>
> --
> Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab
>
> *Create, Collaborate, and Deploy together*
> Free Trial <https://about.gitlab.com/free-trial/> | Upgrade Now
> <https://about.gitlab.com/products/> | Contact Support
> <https://about.gitlab.com/support/> | Community
> <https://about.gitlab.com/community> | GitLab for Open Source
> <https://about.gitlab.com/solutions/open-source/>
>
--
Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab
*Create, Collaborate, and Deploy together*
Free Trial <https://about.gitlab.com/free-trial/> | Upgrade Now
<https://about.gitlab.com/products/> | Contact Support
<https://about.gitlab.com/support/> | Community
<https://about.gitlab.com/community> | GitLab for Open Source
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