X.Org BoD meeting minutes 2019-04-11

[Bryce Harrington]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [4] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Attendees

Present:
Martin Peres,
Bryce Harrington,
Keith Packard,
Eric Anholt,
Harry Wentland,

Absent:
Daniel Vetter,
Rob Clark,
Taylor Campbell,


## Summary

Agenda: elections, gsoc, treasurer report, xdc sponsors, (extended) travel policy


## Items discussed

[[!format txt """
ITEM: elections
The ballot for the bylaws changes passed with quorum, with results
53 yes/2 abstain/1 no.

The candidate votes failed to be recorded correctly by the election
software, resulting in an invalid election.  A fix for the flaw is
implemented; we will run a live beta test to be sure, then arrange to
re-run the election in a few weeks.
ACTIONS: hwentlan to announce results of the bylaws ballot.
ACTIONS: hwentlan to announce invalid candidate election, and plan going forward.
ACTIONS: mupuf to deply fix and run a test (mock) election to verify fix.
STATUS: Pending

ITEM: gsoc
Application period over; 3 proposals.  Slot requests due 4/22.
ACTIONS: Trevor to determine number of slots to request by 4/22.
ACTIONS: Trevor volunteered to make sure past gsoc/outreachy interns get invited
to xdc19.
STATUS: Pending

ITEM: treasurer report
Past SPI data has been spartan but they're giving monthly reports now.
Still need to match up our data with SPI's and generate our own summary.
ACTIONS: Eric is working on the report.
STATUS: Pending

ITEM: xdc sponsors
Sponsoring drive started for real, initial feedback looking good.
ACTIONS: Daniel keeping poking potential sponsors
ACTIONS: Eric to start invoicing
STATUS: Pending

ITEM: extended travel policy
Plan to announce that change with big fanfares once xdc19 sponsor situation is
clear (to gauge whether xdc18 was an outlier or not, and how much money is
really available). Also concerns about publishing beneficiries. Plus time ran
out, will continue discussion next meeting.
STATUS: Pending
"""]]
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