X.Org BoD meeting minutes 2018-08-16

[Daniel Vetter]

On Fri, Aug 17, 2018 at 8:31 AM, Daniel Vetter <daniel.vetter at ffwll.ch> wrote:
> On Fri, Aug 17, 2018 at 12:03 AM, Daniel Vetter <daniel.vetter at ffwll.ch> wrote:
>> These are the meeting minutes the X.Org Board of Directors [1] meeting.
>> Minutes and IRC logs are published on the wiki [2, 3].
>>
>> The X.Org board meets every two weeks on Thu/Fri (depending on your
>> timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
>> X.Org Google calendar [4] for time and date of the next meeting.
>>
>> For any issues that need to come to the attention of the board please email
>> me or board at foundation.x.org and we will add it to the agenda for the next
>> meeting.
>>
>> [1] http://wiki.x.org/wiki/BoardOfDirectors
>> [2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
>> [3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
>> [4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific
>>
>> == Disclaimer ==
>> Best efforts are made to ensure the below is accurate and valid. However,
>> errors sometimes happen. If any errors or omissions are found, please bring
>> them to my or the board's attention.
>>
>>
>> ## Attendees
>>
>> Present:
>> Daniel Vetter,
>> Bryce Harrington,
>> Keith Packard,
>> Rob Clark,
>> Taylor Campbell,
>>
>> Absent:
>>
>> Harry Wentland,
>> Eric Anholt,
>> Martin Peres,
>>
>> ## Summary
>>
>> Agenda: xdc travel, extending travel policy, xdc lunch, xdc talks/workshop
>> track, gsoc, evoc, xdc19, fd.o, xdc sponsors, insurance coverage
>>
>> Board approves tons of things around XDC2018!
>>
>> ## Items discussed
>>
>> [[!format txt """
>> ITEM: XDC travel sponsoring requests
>> 6 people, ~5500 USD total. Open question around reimbursing meals (only
>> requested by one person). Board approvals all request flight+accomodation
>> requests, meal deferred.
>
> Correction: This was for 5 people only, one of the gsoc students
> hasn't given us an estimate yet. It was a bit late yesterday ...

Update: We've handled the details of the 6h travel sponsoring request
on board@ and approved that one too.
-Daniel

> -Daniel
>
>> ACTIONS: Bryce to contact SPI on how we should handle meal reimbursement/per
>> diem rates for meals.
>> ACTIONS: Bryce to clarify
>> https://www.x.org/wiki/XorgFoundation/Policies/Reimbursement/ around food vs.
>> meals.
>> ACTIONS: Daniel to send out replies for all requests.
>> STATUS: Pending
>>
>> ITEM: extended travel policy
>> Since the paper committee had to reject lots of talks this year (35 submissions
>> for 18 slots) board discussed how to still make it possible for anyone to attend
>> with modest means - travel sponsoring is coupled to accepted talks. Board
>> decides to extend offering travel sponsoring to anyone who submits a talk
>> proposal.
>> ACTIONS: Daniel to push the updated travel sponsoring guidelines.
>> STATUS: Done
>>
>> ITEM: xdc lunch/coffee breaks
>> Need to decide what food to sponsor at XDC. Board opts for coffee breaks, but
>> with the variety of options available right nearby leaves lunch to attendees for
>> more variety.
>> ACTIONS: Daniel needs to send around even more emails.
>> STATUS: Pending
>>
>> ITEM: xdc talks
>> Main track talks overbooked, but no workshop/BOF track discussion proposals.
>> Agreement that we should solicit more proposals to avoid on-the-ground chaos
>> with the 2nd room by scheduling a bit ahead.
>> ACTIONS: Daniel volunteered for more mails.
>> STATUS: Pending
>> """]]
>>
>> --
>> Daniel Vetter
>> Software Engineer, Intel Corporation
>> http://blog.ffwll.ch
>
>
>
> --
> Daniel Vetter
> Software Engineer, Intel Corporation
> +41 (0) 79 365 57 48 - http://blog.ffwll.ch



-- 
Daniel Vetter
Software Engineer, Intel Corporation
+41 (0) 79 365 57 48 - http://blog.ffwll.ch