X.Org BoD meeting minutes 2014-08-21

[Peter Hutterer]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [3] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4]
https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=Australia/Brisbane

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.

== Attendees ==
Present:
    Martin Peres,  Stuart Kreitmann, Alex Deucher, 
    Matt Dew, Peter Hutterer, Alan Coopersmith, Egbert Eich,

Absent:
    Keith Packard

== Summary ==
Mostly XDC related stuff. We have the first proposals for XDC 2015 and a
couple of travel sponsorship requests.

== Items discussed ==
ITEM: XDC 2015
Tom Stellard would like to host XDC in Toronto, tentative dates are Oct
26-28. Red Hat would like to host XDC in/around Boston. Further details
requested from both, the proposals need to be submitted to the board, with
final decision made at XDC 2014.
ACTION: Proposals to be submitted to the board, decision at XDC 2014
STATUS: Pending

ITEM: XDC 2014 travel sponsorhips
Alex D submitted request for travel sponsorship, voted, approved.
The board voted to approve travel sponsorship requests for our successful
GSoC/EVoC students. Due dilligence must be taken to keep travel costs at a
reasonable minimum, and estimates must be submitted to the board for final
approval.
Martin P will send out reminder emails to the dri, xorg and wayland lists.
ACTION: None
STATUS: Complete

ITEM: XDC 2014 travel sponsorhips
Alex D submitted request for travel sponsorship, voted, approved.
The board voted to approve travel sponsorship requests for our successful
GSoC/EVoC students. Due dilligence must be taken to keep travel costs at a
reasonable minimum, and estimates must be submitted to the board for final
approval.
ACTION: None
STATUS: Complete

ITEM: Future XDC travel sponsorships handling.
The board needs a better process to ack sponsorship request, waiting for
board meetings is inefficient, especially as prices go up closer to the
conference.
For this year, process remains the same (full board vote) but we're
switching to email now to reduce delays. For next year, we'll figure out a
more efficient process.
ACTION: Figure out a better process
STATUS: Pending
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