X.Org Board Meetings: Summary for Feb. 28 & Mar. 14, reminder for Mar. 28

[Alan Coopersmith]

The next meeting of the X.Org Board of Directors will be tomorrow, Monday
March 28, at 2pm US/Pacific in the #xf-bod channel on the OFTC IRC network.

http://www.timeanddate.com/worldclock/fixedtime.html?month=03&day=28&year=2011&hour=14&min=0&sec=0&p1=224

Once again, time has shifted in a number of countries, so please double-check
the offset from your local timezone as it may be different than last time.

A summary of the February 28 & March 14 meetings follows - this summary
and the full IRC logs are also available at:
	http://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2011/02-28
	http://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2011/03-14

** February 28 **

=== Board Member Attendance ===

 * Present:  Eric Anholt, Donnie Berkholz, Alan Coopersmith, Alex Deucher,
   Matthieu Herrb, Matthias Hopf, Bart Massey, Keith Packard
 * Absent:   none

=== Reports, Discussion & Decisions ===

==== Election Committee ====

Elections are almost complete, with voting closing 2 hours after the meeting
started.   There were no major issues to report, and mixed response to the
candidate Q & A.
Bart suggested investigating alternative voting software before next years election.

==== Treasurer Status ====

Stuart has received the security device and have setup web access with HSBC, and
is working with HSBC to transfer the Foundation account from the New York branch
to the Palo Alto branch, so that he can take care of items that HSBC requires a
person to visit the branch for, such as getting the 5 years of past statements
for the 501(c)3 forms.

Bart asked if our SFLC donation check had been sent yet and Stuart said he would
take care of it.


** March 14 **

=== Board Member Attendance ===

 * '''Present''':  Eric Anholt, Donnie Berkholz (outgoing), Alan Coopersmith,
Alex Deucher, Matthieu Herrb, Bart Massey
 * '''Absent''':   Matthias Hopf, Keith Packard, Stuart Kreitman (incoming)

=== Reports, Discussion & Decisions ===

==== Elections ====

Results were posted to the members mailing list last week:

    Alan Coopersmith        130     Oracle
    Bart Massey             84      Portland State University
    Stuart Kreitman         81      Oracle
    Eric Anholt             61      Intel

    Tiago Vignatti          56      Nokia
    Carl Worth              26      Intel

    Thus, the four officers that will join the Board for two-year terms
    starting in 2011 are Alan Coopersmith, Bart Massey, Stuart Kreitman,
    and Eric Anholt.

==== Treasurer Status ====

Stuart submitted a report by e-mail before the meeting since he was unable to
attend:

    I visited my local HSBC branch to inquire about moving the
    accounts there and about getting the 3 years of transaction data.

    Now that I have the authority to request the statement data, it is
    on its way.  For security reasons (!?) hsbc insists on sending
    paper copies only, at a cost of $5 per requested statement. I
    asked them to send the 2 preceding years because I have downloaded
    this past year from online. It also occured to me late that Keith
    sent me a pile of statements electronically, so I will try to
    reduce the number of paper copies made to the minimum.

    In order to move the accounts, I have to actually open new account
    numbers, and that process requires the participation of the branch
    manager, who is presently out of country.  I won't start this until
    after the statement reporting work is finished.

Alex pointed out that the deadline for submitting the information to the
IRS was coming up very soon (possibly within a month).

==== Secretary and Treasurer selection ====

The board members discussed re-appointing Alan as Secretary and Stuart as
Treasurer for another term, but there was not enough quorum for voting,
so it was tabled until the next meeting.

==== Meeting Times ====

The board will hold an e-mail discussion to determine if the meeting times
should change to better fit the member's schedules.

==== Corporate Sponsorship for Development ====

The board discussed a recent inquiry by a company of sponsoring a developer,
similar to GSoC or EVoC, to write code for a feature they desired.  The board
members seemed to agree that it was reasonable to consider, as long as the
sponsor is clear that doing so does not guarantee integration into the master
code base, since it would need to undergo the same technical review and
acceptance as any other contributed code.

==== XDC 2011 ====

Bart asked if we have a date and venue for XDC 2011 yet.  The only proposal
so far was received from Michael Larabel to hold it in Chicago.  The board
agreed to put out a call for volunteers to organize the conference.


-- 
	-Alan Coopersmith-        alan.coopersmith at oracle.com
	 Oracle Solaris Platform Engineering: X Window System