X.Org Board Meetings: Summaries for July, Aug 17 reminder

[Alan Coopersmith]

The next meeting of the X.Org Board of Directors will be next Tuesday,
at 2pm US/Pacific in the #xf-bod channel on the OFTC IRC network.

http://www.timeanddate.com/worldclock/fixedtime.html?month=8&day=17&year=2010&hour=14&min=0&sec=0&p1=224

Summaries of the past 3 meetings follow - these summaries, along with links
to the full IRC logs, are as always, posted to:
	http://www.x.org/wiki/BoardOfDirectors/MeetingSummaries/2010/

========== July 6 ===========================================================

Board Member Attendance

    * Present: Eric Anholt, Donnie Berkholz, Alan Coopersmith, Alex Deucher,
		Bart Massey
    * Absent: Matthieu Herrb, Matthias Hopf, Keith Packard

Discussion & Decisions

501(3)c Conversion:

Alex reported on progress on the 501(3)c paperwork, and that he was meeting with
Karen, our SFLC lawyer, the next day for discussion on the remaining work. Bart
asked if the financial reports were done yet - Stuart was unable to attend, but
relayed that he had no update.

Open Group license discussion:

Adam Jackson asked if we could approach The Open Group to request relicensing
the X Test Suite suite from the original Artistic license to an OSI-approved
license, to make it more acceptable to distros such as Fedora. Alan agreed to
take the action item to discuss this with them.

========== July 20 ==========================================================

Board Member Attendance:

    * Present: Eric Anholt, Donnie Berkholz, Alan Coopersmith, Alex Deucher,
		Matthieu Herrb, Matthias Hopf, Keith Packard
    * Absent: Bart Massey

Discussion & Decisions

501(3)c Conversion:

Alex thanked the board members for providing the required information about
themselves for the 501(c)3 paperwork and reported the IRS Form 1023 was almost
done. Karen, our SFLC lawyer, sent him a draft to review, and they were
scheduled to meet to discuss the next week. They are also looking into whether
we owe back taxes or not.

XDS 2010:

Matthieu asked if anyone had heard back from companies we'd asked to sponsor XDS
events/refreshments - no one had anything concrete to report yet. (Contact
Matthieu if you would like a copy of the flier to present to a potential sponsor
or if you would like to be a sponsor.)

Matthieu asked if the Board wanted to pick up the tab for the social event if no
company steps forward. The estimated cost is EUR 1500 for 50 people, but only 33
people have signed up on the XDS 2010 Attendees List, including 19 marked as
"tentative".

Open Group licenses:

Alan mentioned that he had done some investigation into the Open Group licenses
for the X Window System and the X Test Suite, including mail to past board
members that went to the board mailing list, but had not yet contacted the Open
Group itself.

MIT hosted machines:

Jim Gettys had asked the board via e-mail for space on an X.Org machine to store
some old archived materials of the X Consortium. The board members all agreed
that the resolution reached via e-mail to provide space on expo.x.org, one of
the machines hosted at MIT was fine.

This led to discussion of the MIT hosted machines. Eric asked about the status
of backups for those machines - no one present was aware of backups being done,
but many members agreed that it is important to have them backed up and
reasonable to pay MIT for backups in addition to the other hosting services we
pay them for. Keith reported that the past invoices covered rack space, power
and bandwidth, but not backup. The question was raised of the value of
continuing to host machines at both MIT & PSU. It was suggested that since we do
little in the way of replication or failover between the two sites, having two
sites is currently costing more overhead than the perceived benefits. Several of
the machines hosted at MIT were donated to MIT for use by X.Org due to donor's
restrictions on donating to educational institutions vs. industry groups, so
could not be moved to PSU and would have to be given to MIT for their use, but
those machines are now 5 years old or older.

Since the meeting had gone past the hour, the board tabled the discussion of
whether to keep or leave the MIT hosting for further thought and input via
e-mail before the next meeting.

========== August 3 =========================================================

Meeting canceled due to lack of quorum.
Secretary apologizes for his failure in sending minutes/reminders for a month.

-- 
	-Alan Coopersmith-        alan.coopersmith at oracle.com
	 Oracle Solaris Platform Engineering: X Window System