<div dir="ltr">Thanks, Michael! Can you join our next regular meeting on Monday, March 30th at 10 am PST / 17:00 UTC? If not, then choosing a different time on my calendar is completely fine: <a href="https://calendly.com/nuritzi">https://calendly.com/nuritzi</a>. <div> </div><div>I've updated the <a href="https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#">Agenda & Notes | Freedesktop <> GitLab</a> [1] doc with items I think would be good to talk about / make sure we're moving forward on: </div><div> </div><div><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-family:"Helvetica Neue",sans-serif;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre">Review <span style="text-decoration-line:underline;font-family:"Source Sans Pro",sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><a href="https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit" style="text-decoration-line:none">Freedesktop <> GitLab Agreement</a> [2]-- requires Michael</li><li dir="ltr" style="list-style-type:disc;font-family:"Helvetica Neue",sans-serif;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre">Discuss follow-up from technical discussion and next steps -- requires Benjamin or Daniel Stone</li></ul></div><div> </div><div>Please feel free to add anything else you'd like to talk about directly in the agenda doc.</div><div> </div><div>If you'd rather do the technical discussion async for now, and/or if Michael isn't able to join the meeting on Monday, then we may want to delay the meeting for now. @Lyude and @Daniel Stone, please let us know what you think. </div><div> </div><div>Best, </div><div>Nuritzi</div><div> </div><div>[1] <a href="https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#">https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#</a></div><div>[2] <a href="https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit">https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit</a></div><div> </div></div> <div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Mar 26, 2020 at 12:16 AM Michael Schultheiss <<a href="mailto:president@spi-inc.org">president@spi-inc.org</a>> wrote: </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">Apologies for the delay - I've been having some e-mail issues. I'll reach out with my availability shortly. Nuritzi Sanchez wrote: > Hi All, > > Lyude and I just had a great short meeting and I'm including our notes below. > > Michael, Lyude and Eric have some next steps before we can move ahead with > payment. Please see the TODOs for each one of you below. > > @Michael -- are you able to hop on a short call? I think it'd be the easiest > way to push the agreement forward. Here's a link to my calendar so you can find > a time that works for you: Nuritzi's calendar [1]. > > @Everyone else - our next regular meeting is on Monday, April 30th at 17:00 > UTC. I'll send out an agenda before the call and will try to identify necessary > vs optional guests. In the meantime, Daniel S. and Benjamin will be meeting > with some team members from GitLab in order to move the technical issues > forward. > > If you have things to add to the agenda, please do so any time: Meeting Agenda > and Notes [2]. You can also ping me on Gitter or Telegram @nuritzi or email me > if you have questions before our next meeting. > > Until next time, have a great week, and I hope you all stay safe and healthy! > > Best, > Nuritzi > > [1] <a href="https://calendly.com/nuritzi" rel="noreferrer" target="_blank">https://calendly.com/nuritzi</a> > [2] <a href="https://docs.google.com/document/d/" rel="noreferrer" target="_blank">https://docs.google.com/document/d/</a> > 1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#heading=h.2pv8zjz15p9k > > 2020-03-16 > > Attendees: > > • Nuritzi > > • Lyude > > > Agenda and Notes: > > 1. Follow up on Freedesktop <> GitLab Agreement / Update on adding Freedesktop > as a vendor > > 1. Update: Agreement must be signed before payment can be made. > > 1. Once we figure out which org the invoice will come from and send > the billing contact info to GitLab accounting, then GitLab will > send Eric an email with info on how to add bank info and all that > for the payment. > > 2. TODO: @Michael from SPI should take a look at the contract and make any > edits. > > 3. TODO: Create an invoice for GitLab for the $9K USD payment. @Lyude to > get board approval for invoice. @Eric to generate it > > 1. Lyude thinks there might need to be an X.Org vote for that. Next > board director meeting is: next week, but she will try to get it > via email sooner. > > 2. Invoice will be most likely from SPI. Eric will be the billing > contact. > > > On Fri, Mar 13, 2020 at 1:58 PM Nuritzi Sanchez <<a href="mailto:nsanchez@gitlab.com" target="_blank">nsanchez@gitlab.com</a>> wrote: > > Thanks, Daniel! > > Michael -- it's nice to e-meet you! Are you available next Monday, March > 16th at 17:00 UTC for a 30 min meeting? Please see below. > > Re: Regular Meetings > Thanks for adding your availability, everyone! > > It looks like Mondays at 17:00 UTC will work best for everyone except for > Benjamin. I think that's ok for now since we can schedule more technical > discussions with Benjamin when needed. > > I sent a calendar invitation to those whom we've identified as main > stakeholders. > > X.Org board - would you like me to send an invitation to the <a href="mailto:members@x.org" target="_blank">members@x.org</a> > so that you get reminders of the calls? Let me know and I can add the email > (and/or individuals) to the existing calendar event. > > Re: Next Meeting > Our next meeting is scheduled for Monday, March 16th at 17:00 UTC. > > Items to discuss [1]: > □ Update on agreement > □ Update on adding Freedesktop as a vendor > Proposed Attendees: > □ Michael > □ Eric > □ Lyude (optional) > Any more topics to add? > Let me know what you think. Anyone is free to join the meeting btw. I just > want to be mindful of your time, so am adding a proposed attendee list. > > I think this meeting will be quite short and may also depend on Michael's > availability. Let's default to having it since it's late today on a Friday, > but we can definitely cancel and work asynchronously on these two things > for now. I just want to have regular meetings scheduled so we maintain > momentum. > > Re: Technical Meeting > I also would like to propose a more technical discussion on Wednesday, > March 18th at 14:00 UTC between @Daniel Stone, @Benjamin, and some of our > engineers. I'll send out a calendar invitation for that time, and if it > doesn't work, we can reschedule it. > > Have a great weekend! > > Best, > Nuritzi > > [1] <a href="https://docs.google.com/document/d/" rel="noreferrer" target="_blank">https://docs.google.com/document/d/</a> > 1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit# > > On Fri, Mar 13, 2020 at 1:11 PM Daniel Vetter <<a href="mailto:daniel.vetter@ffwll.ch" target="_blank">daniel.vetter@ffwll.ch</a>> > wrote: > > Hi Nuritzi, > > Apologies for the late reply, somehow your message here ended up in > spam (with a fishing warning on top) in my gmail inbox here :-/ For the > contract I think we need SPI to check the details, they need to sign it > in the end. Adding Michael as SPI president for that. > > Michael, quoted mail below has the full context, tldr is we're working > on a contract with gitlab (the company) to support the transition of > fd.o to gitlab (the code hosting software). Here's the direct gdoc link > with the draft from gitlab. > > <a href="https://docs.google.com/document/d/" rel="noreferrer" target="_blank">https://docs.google.com/document/d/</a> > 1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit > > Cheers, Daniel > > On Thu, Mar 12, 2020 at 2:41 PM Nuritzi Sanchez <<a href="mailto:nsanchez@gitlab.com" target="_blank">nsanchez@gitlab.com</a>> > wrote: > > Hi again, > > I'm back from SCALE18x (I feel just fine, but let's see...), and I > wanted to follow-up here. I realized that nobody entered in their > availability into the meeting poll (including myself!), so I've now > added my availability. :) > > @Lyude and @Daniel Stone -- can you please add your availability to > the meeting poll [1]? I think that as long as a few of us meeting > regularly we can make sure this all keeps moving forward. I think > that at minimum, maybe Lyude and I can meet regularly at two week > intervals. > > Lyude, if you can also take a look at the draft Freedesktop <> > GitLab Agreement [2], that would be helpful. We can do some of this > asynch, and have efficient meetings for things we need to discuss, > and in order to keep momentum going. > > Best, > Nuritzi > > [1] <a href="https://framadate.org/1d3ePoLDpsuUQole" rel="noreferrer" target="_blank">https://framadate.org/1d3ePoLDpsuUQole</a> > [2] <a href="https://docs.google.com/document/d/" rel="noreferrer" target="_blank">https://docs.google.com/document/d/</a> > 1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit > > > On Fri, Mar 6, 2020 at 12:14 PM Nuritzi Sanchez < > <a href="mailto:nsanchez@gitlab.com" target="_blank">nsanchez@gitlab.com</a>> wrote: > > Hi All, > > It was great meeting some of you earlier this week! For those > who could not attend the meeting, I'm including the meeting > notes below. > > I've been at conferences this week, so I'll follow up again > next week with more progress, but I wanted to send out a few > updates sooner than later. > > Updates: > ■ Regular meeting poll: Here is a meeting poll [1] so that we > can find a regular meeting slot that would work for > meetings every 2 weeks. We agreed to only have these > meetings if needed. Our next meeting would be > sometime during the week of March 16th. > > @Lyude @Daniel Stone @Eric @Benjamin -- you were identified > as the people most likely to be part of our regular > meetings. Can you please add your availability to the poll? > > > ■ Technical discussion: I'd like to get some of our engineers > to join one of our upcoming calls. I'll follow up on this > subject again next week because we may have some more > questions for you before we can identify the right people > to join the call. > > ■ Agreement and payment: I've added some more specifics to > the Freedesktop <> GitLab Agreement [2] based on our > conversation. @Lyude can you please take a look? I'm not > sure when to name SPI vs Freedesktop vs X.Org, so if you > have any input there, please let me know. I'm also trying > to get information for how to proceed with setting you up > as a vendor since things may have changed since we > originally tried to set you up. Will follow up on this next > week. > Please let me know if you have any questions, or need anything > else. Have a great weekend, everyone! > > Best, > Nuritzi > > [1] <a href="https://framadate.org/1d3ePoLDpsuUQole" rel="noreferrer" target="_blank">https://framadate.org/1d3ePoLDpsuUQole</a> > [2] <a href="https://docs.google.com/document/d/" rel="noreferrer" target="_blank">https://docs.google.com/document/d/</a> > 1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit > > > 2020-03-03 | Meeting Notes > > Link to notes: Agenda & Notes | Freedesktop <> GitLab > > (<a href="https://docs.google.com/document/d/" rel="noreferrer" target="_blank">https://docs.google.com/document/d/</a> > 1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#) > > > When: 2020-03-03 at 18:00 UTC > > > Attendees: > > ■ Nuritzi Sanchez > > ■ David Planella > > ■ Daniel Stone > > ■ Daniel Vetter > > ■ Lyude Paul > > ■ Harry Wentland > > > Agenda: > > ■ Intros > > ★ Nuritzi: She/Her, will be the main point of contact on > Gitlab side. Based in California, USA > > ★ David Planella: He/Him, will be fading into the > background as Nuritzi ramps up. Based in Germany. > > ★ Daniel V: He/Him, helping to pull in sponsors, now also > trying to do it for freedesktop. > > ★ Lyude: She/Her, Secretary for X.Org, based in Boston, > with X.Org for a little under a year. > > ★ Harry: He/Him, X.Org board for 3 years, Toronto area > > ★ Daniel Stone: He/Him, based in London, freedesktop > Admin for about 15 years!, originally spoke with > Eliran, then David, then Nuritzi. Want to make sure > that everyone is involved who needs to be involved, so > that not all communications and interaction are > channeled through Daniel S. > > ■ Sync on stakeholders from each side and overall status > > ★ SPI is parent foundation, X.org is non-profit, fd.o > merged with X.org > > ★ Fd.o initially provided hosting for <a href="http://x.org" rel="noreferrer" target="_blank">x.org</a>, but also > other projects, GStreamer, etc. There was a need to > grow as an organization and to have structure - fd.o is > a service for hosting X.org projects > > ★ X.org Board > > ★ Fd.o service provided by the foundation, Daniel S. is > accountable to the Board as the admin. > > ■ Public information vs private > > ★ What should privacy setting be on these meeting notes? > The link is shared on the <a href="http://x.org" rel="noreferrer" target="_blank">x.org</a> board mailing list > > ★ Keep settings as they are > > ■ Review current financial commitments / Review draft > agreement: Freedesktop <> GitLab Agreement (right now this > is a generic agreement, we need to add the correct terms in > order to move forward with it and get Freedesktop > officially set up as a vendor) > > ★ Is SPI still the legal entity that would sign the > agreement? > > ★ Terms Summary (from Eliran’s notes): > > ◎ GitLab to sponsor the GCP billing costs: > > ● Original verbal agreement: > > △ Term: 24 months > > △ Monthly cap on bill: $250/month (hosting > costs only) => total of $6000 > > ● Most recent notes: > > △ "the numbers for Jan-Apr were": > > • $2176.35 > > • $2452.41 > > • $2684.22 > > • $1443.22 > > △ That makes a total of $8,756.20, for 4 > months > > △ Daniel: yes, that sounds about right, the > basic thing was that GitLab was going to > help with some of the initial ramp up. > > △ Vendor information should be X.Org + SPI. > Eric should be able to help with all of > this. > > △ David: we can make it something like a > blanket amount of $9K > > ■ Review Freedesktop upstream issues and create next steps > for technical solution-finding > > ★ Pipeline one could be low hanging fruit > > ★ David: here are some of the issues Daniel S. has opened > in the past, which might also be relevant. There are > probably others either filed by other fd.o members or > that the fd.o team is subscribed to > > ■ Review any other pain points > > ★ Mentioned by Daniel S: Pages + CN > > ★ Big pain point: no kernel repos on gitlab > > ◎ Main issue is that have deployed omnibus > (effectively a single container) and lots of ppl > depending on GitLab pages, needs to be on a single > container, Don’t have the option to break out into > different pods. Limits daily amts. Kernel will > overwhelm. > > ◎ Adding the kernel repos would most probably > overwhelm the current cluster > > ◎ No capacity to have custom infrastructure, it has > to go through one of the standard omnibus packages > or Helm charts > > ★ Pages: still not on cloud > > ★ Not enough SysAdmin time. How does Benjamin’s help > affect this? > > ◎ Not sure, admin time is a mix of personal time > > ★ Currently analysing where data is going, where to > optimize things > > ◎ Would help to have guidance from GitLab from > someone who could go through that process, could > share practices/snippets, etc. > > ◎ About ⅔ of the current bill is network bandwidth, > need to optimize > > > Next Steps > > ■ Meetings: Once every two weeks, check in via email, send an > agenda before the meeting so people know when they should > join > > ★ Nuritzi: will send out a framadate to find time for a > bi-weekly meeting every two weeks > > ■ Fill out agreement with more detail, send for review to all > stakeholders > > ■ Follow up with vendor issue with Eric and make sure SPI and > X.Org are set up as vendors > > ■ Set up a call with members from the GitLab engineering team > + freedesktop/<a href="http://x.org" rel="noreferrer" target="_blank">x.org</a> > > > -- > Nuritzi SanchezSenior Open Source Program Manager | GitLab > [lFQxFbGYJpI6] > > Create, Collaborate, and Deploy together > Free Trial | Upgrade Now | Contact Support | Community > > > > -- > Nuritzi Sanchez | She/HerSenior Open Source Program Manager | > GitLab[lFQxFbGYJpI6] > > Create, Collaborate, and Deploy together > Free Trial | Upgrade Now | Contact Support | Community | GitLab for > Open Source > _______________________________________________ > <a href="mailto:members@foundation.x.org" target="_blank">members@foundation.x.org</a>: X.Org Foundation Members > Archives: <a href="https://foundation.x.org/cgi-bin/mailman/private/members" rel="noreferrer" target="_blank">https://foundation.x.org/cgi-bin/mailman/private/members</a> > Info: <a href="https://foundation.x.org/cgi-bin/mailman/listinfo/members" rel="noreferrer" target="_blank">https://foundation.x.org/cgi-bin/mailman/listinfo/members</a> > > > > -- > Daniel Vetter > Software Engineer, Intel Corporation > +41 (0) 79 365 57 48 - <a href="http://blog.ffwll.ch" rel="noreferrer" target="_blank">http://blog.ffwll.ch</a> > > > > -- > Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab > [lFQxFbGYJpI6] > > Create, Collaborate, and Deploy together > Free Trial | Upgrade Now | Contact Support | Community | GitLab for Open > Source > > > > -- > Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab > [lFQxFbGYJpI6] > > Create, Collaborate, and Deploy together > Free Trial | Upgrade Now | Contact Support | Community | GitLab for Open Source -- ---------------------------- Michael Schultheiss E-mail: <a href="mailto:president@spi-inc.org" target="_blank">president@spi-inc.org</a> </blockquote></div> <div> </div>-- <div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div>Nuritzi Sanchez | She/HerSenior Open Source Program Manager | GitLab<img width="98" height="37" src="https://lh3.googleusercontent.com/lFQxFbGYJpI6e_oQkEJ6WVDr-9RAmCZgV7_vgKs8zLJzIsSDF13zot8wtdMqFvBq8OH6jPiv6kwszHf5r_YrSNoXKRdSb42dsyyw7oOSSan1Nuq8ud2AtaD4yBwM-1xtYAb7IMFz" style="border: 0px; vertical-align: middle; max-width: 100%;"> </div><div> </div><div>Create, Collaborate, and Deploy together <div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div style="font-size:13px;line-height:1.3em"><div><a href="https://about.gitlab.com/free-trial/" style="color:rgb(17,85,204)" target="_blank">Free Trial</a> | <a href="https://about.gitlab.com/products/" style="color:rgb(17,85,204)" target="_blank">Upgrade Now</a> | <a href="https://about.gitlab.com/support/" style="color:rgb(17,85,204)" target="_blank">Contact Support</a> | <a href="https://about.gitlab.com/community" style="color:rgb(17,85,204)" target="_blank">Community</a> | <a href="https://about.gitlab.com/solutions/open-source/" target="_blank">GitLab for Open Source</a></div></div></div></div></div></div></div></div></div></div></div></div></div></div>