<div dir="ltr">Hi All, <div> </div><div>It was great meeting some of you earlier this week! For those who could not attend the meeting, I'm including the meeting notes below. </div><div> </div><div>I've been at conferences this week, so I'll follow up again next week with more progress, but I wanted to send out a few updates sooner than later. </div><div> </div><div>Updates: </div><div><ul><li>Regular meeting poll: Here is a <a href="https://framadate.org/1d3ePoLDpsuUQole">meeting poll</a> [1] so that we can find a regular meeting slot that would work for meetings every 2 weeks. We agreed to only have these meetings if needed. Our next meeting would be sometime during the week of March 16th. @Lyude @Daniel Stone @Eric @Benjamin -- you were identified as the people most likely to be part of our regular meetings. Can you please add your availability to the poll? </li><li>Technical discussion: I'd like to get some of our engineers to join one of our upcoming calls. I'll follow up on this subject again next week because we may have some more questions for you before we can identify the right people to join the call. </li><li>Agreement and payment: I've added some more specifics to the <a href="https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit" style="text-decoration-line:none">Freedesktop <> GitLab Agreement</a> [2] based on our conversation. @Lyude can you please take a look? I'm not sure when to name SPI vs Freedesktop vs X.Org, so if you have any input there, please let me know. I'm also trying to get information for how to proceed with setting you up as a vendor since things may have changed since we originally tried to set you up. Will follow up on this next week. </li></ul></div><div>Please let me know if you have any questions, or need anything else. Have a great weekend, everyone!</div><div> </div><div>Best, </div><div>Nuritzi</div><div> </div><div>[1] <a href="https://framadate.org/1d3ePoLDpsuUQole">https://framadate.org/1d3ePoLDpsuUQole</a> </div><div>[2] <a href="https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit">https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit</a></div><div> </div><div><h2 style="line-height:1.38;margin-top:18pt;margin-bottom:6pt"><span style="font-size:16pt;font-family:Raleway,sans-serif;color:rgb(252,109,38);background-color:transparent;font-weight:400;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">2020-03-03 | Meeting Notes</h2>Link to notes: <a href="https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#heading=h.g8xcwjysgnu4" target="_blank">Agenda & Notes | Freedesktop <> GitLab</a> (<a href="https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#">https://docs.google.com/document/d/1S3sdoI4EEW0dmeXSqutfAp9mXJmCkR5uuLn_hmXV2es/edit#</a>) When: 2020-03-03 at 18:00 UTC Attendees: <ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Nuritzi Sanchez</li><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">David Planella</li><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Daniel Stone</li><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Daniel Vetter</li><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Lyude Paul</li><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Harry Wentland</li></ul> Agenda:<ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Intros</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Nuritzi: She/Her, will be the main point of contact on Gitlab side. Based in California, USA</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">David Planella: He/Him, will be fading into the background as Nuritzi ramps up. Based in Germany. </li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Daniel V: He/Him, helping to pull in sponsors, now also trying to do it for freedesktop. </li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Lyude: She/Her, Secretary for X.Org, based in Boston, with X.Org for a little under a year. </li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Harry: He/Him, X.Org board for 3 years, Toronto area</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Daniel Stone: He/Him, based in London, freedesktop Admin for about 15 years!, originally spoke with Eliran, then David, then Nuritzi. Want to make sure that everyone is involved who needs to be involved, so that not all communications and interaction are channeled through Daniel S. </li></ul><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Sync on stakeholders from each side and overall status</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">SPI is parent foundation, X.org is non-profit, fd.o merged with X.org</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Fd.o initially provided hosting for <a href="http://x.org" target="_blank">x.org</a>, but also other projects, GStreamer, etc. There was a need to grow as an organization and to have structure - fd.o is a service for hosting X.org projects</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">X.org Board </li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Fd.o service provided by the foundation, Daniel S. is accountable to the Board as the admin.</li></ul><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Public information vs private</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">What should privacy setting be on these meeting notes? The link is shared on the <a href="http://x.org" target="_blank">x.org</a> board mailing list</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Keep settings as they are</li></ul><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Review current financial commitments / Review draft agreement: <a href="https://docs.google.com/document/d/1fdawIsMSZWy_JzCRgUrTUbtghAooIsm4pwmTfCSSlE4/edit" style="text-decoration-line:none" target="_blank">Freedesktop <> GitLab Agreement</a> (right now this is a generic agreement, we need to add the correct terms in order to move forward with it and get Freedesktop officially set up as a vendor)</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Is SPI still the legal entity that would sign the agreement? </li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Terms Summary (from Eliran’s notes): </li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">GitLab to sponsor the GCP billing costs:</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Original verbal agreement: </li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Term: 24 months</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Monthly cap on bill: $250/month (hosting costs only) => total of $6000</li></ul><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Most recent notes: </li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">"the numbers for Jan-Apr were":</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">$2176.35</li><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">$2452.41</li><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">$2684.22</li><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">$1443.22</li></ul><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">That makes a total of $8,756.20, for 4 months</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Daniel: yes, that sounds about right, the basic thing was that GitLab was going to help with some of the initial ramp up. </li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Vendor information should be X.Org + SPI. Eric should be able to help with all of this. </li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">David: we can make it something like a blanket amount of $9K </li></ul></ul></ul></ul><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Review <a href="https://gitlab.freedesktop.org/freedesktop/freedesktop/issues?label_name%5B%5D=gitlab-upstream" style="text-decoration-line:none" target="_blank">Freedesktop upstream issues</a> and create next steps for technical solution-finding</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Pipeline one could be low hanging fruit</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">David: here are some of the <a href="https://gitlab.com/gitlab-org/gitlab/issues?scope=all&utf8=%E2%9C%93&state=opened&author_username=fooishbar" style="text-decoration-line:none" target="_blank">issues Daniel S. has opened in the past</a>, which might also be relevant. There are probably others either filed by other fd.o members or that the fd.o team is subscribed to</li></ul><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Review any other pain points</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Mentioned by Daniel S: <a href="https://gitlab.com/groups/gitlab-org/-/epics/1316" style="text-decoration-line:none" target="_blank">Pages</a> + CN</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Big pain point: no kernel repos on gitlab </li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Main issue is that have deployed omnibus (effectively a single container) and lots of ppl depending on GitLab pages, needs to be on a single container, Don’t have the option to break out into different pods. Limits daily amts. Kernel will overwhelm. </li><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Adding the kernel repos would most probably overwhelm the current cluster</li><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">No capacity to have custom infrastructure, it has to go through one of the standard omnibus packages or Helm charts</li></ul><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Pages: still not on cloud</li><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Not enough SysAdmin time. How does Benjamin’s help affect this? </li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Not sure, admin time is a mix of personal time</li></ul><li dir="ltr" style="list-style-type:circle;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Currently analysing where data is going, where to optimize things</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Would help to have guidance from GitLab from someone who could go through that process, could share practices/snippets, etc. </li><li dir="ltr" style="list-style-type:square;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">About ⅔ of the current bill is network bandwidth, need to optimize</li></ul></ul></ul> Next Steps<ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Meetings: Once every two weeks, check in via email, send an agenda before the meeting so people know when they should join</li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Nuritzi: will send out a framadate to find time for a bi-weekly meeting every two weeks</li></ul><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Fill out agreement with more detail, send for review to all stakeholders</li><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Follow up with vendor issue with Eric and make sure SPI and X.Org are set up as vendors</li><li dir="ltr" style="list-style-type:disc;color:rgb(46,46,46);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Set up a call with members from the GitLab engineering team + freedesktop/<a href="http://x.org" target="_blank">x.org</a></li></ul><div> </div>-- <div dir="ltr" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div>Nuritzi SanchezSenior Open Source Program Manager | GitLab<img width="98" height="37" src="https://lh3.googleusercontent.com/lFQxFbGYJpI6e_oQkEJ6WVDr-9RAmCZgV7_vgKs8zLJzIsSDF13zot8wtdMqFvBq8OH6jPiv6kwszHf5r_YrSNoXKRdSb42dsyyw7oOSSan1Nuq8ud2AtaD4yBwM-1xtYAb7IMFz" style="border:0px;vertical-align:middle;max-width:100%"> </div><div> </div><div>Create, Collaborate, and Deploy together <div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div style="font-size:13px;line-height:1.3em"><div><a href="https://about.gitlab.com/free-trial/" style="color:rgb(17,85,204)" target="_blank">Free Trial</a> | <a href="https://about.gitlab.com/products/" style="color:rgb(17,85,204)" target="_blank">Upgrade Now</a> | <a href="https://about.gitlab.com/support/" style="color:rgb(17,85,204)" target="_blank">Contact Support</a> | <a href="https://about.gitlab.com/community" style="color:rgb(17,85,204)" target="_blank">Community</a></div></div></div></div></div></div></div></div></div></div></div></div></div></div>