X.Org BoD meeting minutes 2020-04-23

[Lyude Paul]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [4] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Reminders

Don't forget to vote in the X.org board of directors election, time is running
out! You can vote [[here|https://members.x.org/#]].

## Attendees

Present:
Daniel Vetter,
Samuel Iglesias Gonsálvez,
Lyude Paul,
Bryce Harrington,
Keith Packard,
Eric Anholt,
Harry Wentland,

Guests:
Trevor Woerner

Absent:
Manasi Navare,

## Summary

Agenda: Requesting ledger data from SPI, XDC2019 sponsor invoicing,
X.org/freedesktop.org domain status, elections, cloud hosting for
freedesktop.org, XDC2020 website, XDC2020 sponsors, Google Season of Docs

## Items discussed

[[!format txt """
ITEM: Requesting ledger data from SPI
Finally got a response from SPI:

  At the SPI board meeting in November there were other dependencies that
  needed to be worked on first, those being:
  0. Improve SPI infrastructure:  We are currently finalizing legal details to
	 hire a contractor to work on that.
  1. Decide on the move from ledger to beancount: It was decided that beancount
	 was a better tool for SPI purposes, so we have been moving to beancount.

  Since Martin has done very good progress on the move from ledger to
  beancount, SPI board might need to re-evaluate priorities soon, and we are a
  step closer to provide what you are asking for but it might still take some
  more time.

ACTIONS:
STATUS: Done

ITEM: XDC2019 sponsor invoicing
ARM thought they paid but no money has been received yet, no word from Intel yet.
ACTIONS: Eric to keep poking ARM/Intel
STATUS: Pending

ITEM: X.org/freedesktop.org domain status
Still no update from SPI
ACTIONS: Keith to keep poking, Lyude to try secretary poke again
STATUS: Pending

ITEM: Elections
60% odd turnout so far, reminders sent out to folks who haven't voted yet.
ACTIONS:
STATUS: Pending

ITEM: Cloud hosting for freedesktop.org
Benjamin Tissoires has been super busy getting traffic data for nginx and
setting that all up, so we now track compute engine network egress, and is
working with Daniel Stone to upgrade infra for this where needed. The work from
projects has been paying off, and network egress overall is on a good downward
trend (not stopped yet). Costs prediction for April is less then half of what it
was in January. More work for optimizing this further is still underway.
ACTIONS:
STATUS: Pending

ITEM: XDC2020 website
The organizers now have edition rights to the website and the XDC twitter
account login details. They should start updating the content at both places at
some point.
ACTIONS:
STATUS: Done

ITEM: XDC2020 sponsors
No updates for the moment
ACTIONS: Danvet to keep poking potential sponsors
STATUS: Pending

ITEM: Google Season of Docs
Trevor suggested making one of our possible projects for GSoD be to convert as
much documentation on X.org projects as possible over to Sphinx.
ACTIONS: Trevor to send an email to relevant mailing lists to try to get a
better idea of the scope for this project.
STATUS: Pending
"""]]