X.Org BoD meeting minutes 2019-03-28

[Daniel Vetter]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [4] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Attendees

Present:

Daniel Vetter,
Eric Anholt,
Harry Wentland,
Martin Peres,
Rob Clark,

Absent:

Bryce Harrington,
Keith Packard,
Taylor Campbell,

## Summary

Elections are open, pls vote! fd.o + x.org merger and board elections!

Gsoc: Student applications open until 9th Apr!

Agenda: elections, gsoc, treasurer report, xdc sponsors, xdc19 website, weblink
sponsors, (extended) travel policy

## Items discussed

[[!format txt """
ITEM: elections
First attempt went live with incomplete vote, had to postpone & restart. Some
discussions about renewal rules. Election committee decides to clarify this for
next year, maybe allow existing members to renew. Voting reminder is also
active.
ACTIONS: Martin to add "xorg/fdo merger" or similar to ballot subject
ACTIONS: Harry to send out voting reminders
STATUS: Pending

ITEM: gsoc
Studen application time. Reminder mails to dev m-l sent out. Plus pings to the
university hosting xdc19. Plus phoronix articles and more PR by Trevor.
ACTIONS: Trevor volunteered to make sure past gsoc/outreachy interns get invited
to xdc19.
STATUS: Pending

ITEM: treasuer report
2017 fully reconcile, 2018 we finally have all the data. Treasurer report should
happen soonish. Some discussions on a/c and a/r and other accounting topics.
ACTIONS: Eric is working on the report.
STATUS: Pending

ITEM: xdc19 sponsors
Sponsoring drive started for real, initial feedback looking good.
ACTIONS: Daniel keeping poking potential sponsors
ACTIONS: Eric to start invoicing
STATUS: Pending

ITEM: xdc19 website
We're going to rely on collabora to get this going with indico, since no
volunteers on the board with time.
STATUS: Done

ITEM: xdc19 website
We're going to rely on collabora to get this going with indico, since no
volunteers on the board with time.
STATUS: Done

ITEM: weblink sponsor
Daniel keeps getting inquiries for weblink sponsors. No volunteers to set this
up, so tabled.
STATUS: Done

ITEM: (extended) travel policy
Plan to announce that change with big fanfares once xdc19 sponsor situation is
clear (to gauge whether xdc18 was an outlier or not, and how much money is
really available). Also concerns about publishing beneficiries. Plus time ran
out, will continue discussion next meeting.
STATUS: Pending
"""]]

-- 
Daniel Vetter
Software Engineer, Intel Corporation
http://blog.ffwll.ch