X.Org BoD meeting minutes 2019-06-20

[Daniel Vetter]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [4] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Attendees

Present:
Daniel Vetter,
Samuel Iglesias Gonsálvez,
Lyude Paul,
Manasi Navare,
Bryce Harrington,
Eric Anholt,
Harry Wentland,

Guests:
Trevor Woerner

Absent:

Keith Packard,

## Summary

Agenda: gsoc/evoc, travel request, credentials, fd.o merger, xdc cfp/sponsors,
extended travel policy, xdc20

Gsoc first evaluation on 24th June.

fd.o/x.org merger formally approved in the SPI board meeting of 10th June!

XDC CfP closing sooooon(ish) on 7th Jul!

Board started looking at XDC20 proposals.

## Items discussed

[[!format txt """
ITEM: gsoc
2 students on track, one seems to have disappeared, will be expelled if they
don't return by 28th. Still waiting for receipts for hw reimbursement for one
student.
ACTIONS: Trevor keeps track
STATUS: Pending

ITEM: evoc
Manasi not yet fully ramped up. Also need to update https://www.x.org/wiki/BoardOfDirectors/Duties/
ACTIONS: Manasi to get ramped up fully and update Duties wiki page.
STATUS: Pending

ITEM: credentials
Switched everything to git crypt, thanks Harry!
STATUS: Done

ITEM: fd.o merger
Formally approved by SPI. Need to formally approve status quo now to take over
governance of fd.o. Long-term might also need new CoC committee members.
ACTIONS: Daniel to collect list of all fd.o policies, admins, ... to approve.
ACTIONS: Lyude to ping Sage again.
STATUS: Pending

ITEM: travel request
One new travel request, board agrees that it needs to be revised before it can
be approved.
STATUS: Pending

ITEM: xdc sponsors/cfp/whatever, extended travel sponsor policy
One new travel request, board agrees that it needs to be revised before it can
be approved. Harry/Manasi/Samuel tentatively volunteering for paper committee
duties. Mark from Collabora looking for volunteers from their side.
ACTIONS: Manasi to look into crafting some good PR for new travel policy
STATUS: Pending

ITEM: xdc20
First xdc20 proposal showed up on board@
ACTIONS: Everyone to read it and ask questions.
ACTIONS: Samuel to ask about overall budget refinment with xdc18 actual costs as
examples.
STATUS: Pending
"""]]

-- 
Daniel Vetter
Software Engineer, Intel Corporation
http://blog.ffwll.ch