X.Org BoD meeting minutes 2018-08-30

[Daniel Vetter]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [4] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Attendees

Present:
Martin Peres,
Daniel Vetter,
Rob Clark,
Eric Anholt,
Harry Wentland,

Absent:

Bryce Harrington,
Keith Packard,
Taylor Campbell,

## Summary

Agenda: xdc talks, xdc lunch, public liability insurance, per diem travel, sponsors, gsoc, evoc, xdc19, fd.o, server incident

XDC main track fully assembled!

XDC will have sponsored lunch

Board handling members.x.org security report aftermath.

## Items discussed

[[!format txt """
ITEM: xdc talks
Main track fully assembled, took a lot longer and more work than previous years.
Still need to schedule. Workshop proposals trickling in.
STATUS: Pending

ITEM: xdc lunch
Organizers came back and said the offsite place is too far away and will take
too much time. On-site options fairly limited and of low quality, except when we
sponsor. Board agrees to sponsor improved lunch
ACTIONS: Daniel types mails
STATUS: Pending

ITEM: public liability insurance for XDC
One prospective sponsor requires this. Seems like a good idea in general, so
added to the RFP page for next year (https://www.x.org/wiki/Events/RFP/), and
coverage approved for this year.
ACTIONS: Daniel types more mails
STATUS: Pending

ITEM: per diem meal reimbursement
Bryce checked with SPI for meal reimbursement, per diem is what they want.
Relevant links for maximum allowed added to
https://www.x.org/wiki/XorgFoundation/Policies/Reimbursement/. Board approves
the per diem meal sponsoring request of one gsoc.
ACTIONS: Daniel writes even more mails
STATUS: Pending

ITEM: server incident
A security researcher walked into our member server. Code patched. Other
(well-maintained) open source options seem lacking, but could at least reduce
the amount of information we collect about our members. Best option seems to
delete accounts that have been in inactive state for a while.
ACTIONS: Eric volunteered to add an expiry page for inactive accounts.
STATUS: Pending
"""]]

-- 
Daniel Vetter
Software Engineer, Intel Corporation
http://blog.ffwll.ch