X.Org BoD meeting minutes 2018-08-16

[Daniel Vetter]

On Fri, Aug 17, 2018 at 12:03 AM, Daniel Vetter <daniel.vetter at ffwll.ch> wrote:
> These are the meeting minutes the X.Org Board of Directors [1] meeting.
> Minutes and IRC logs are published on the wiki [2, 3].
>
> The X.Org board meets every two weeks on Thu/Fri (depending on your
> timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
> X.Org Google calendar [4] for time and date of the next meeting.
>
> For any issues that need to come to the attention of the board please email
> me or board at foundation.x.org and we will add it to the agenda for the next
> meeting.
>
> [1] http://wiki.x.org/wiki/BoardOfDirectors
> [2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
> [3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
> [4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=US/Pacific
>
> == Disclaimer ==
> Best efforts are made to ensure the below is accurate and valid. However,
> errors sometimes happen. If any errors or omissions are found, please bring
> them to my or the board's attention.
>
>
> ## Attendees
>
> Present:
> Daniel Vetter,
> Bryce Harrington,
> Keith Packard,
> Rob Clark,
> Taylor Campbell,
>
> Absent:
>
> Harry Wentland,
> Eric Anholt,
> Martin Peres,
>
> ## Summary
>
> Agenda: xdc travel, extending travel policy, xdc lunch, xdc talks/workshop
> track, gsoc, evoc, xdc19, fd.o, xdc sponsors, insurance coverage
>
> Board approves tons of things around XDC2018!
>
> ## Items discussed
>
> [[!format txt """
> ITEM: XDC travel sponsoring requests
> 6 people, ~5500 USD total. Open question around reimbursing meals (only
> requested by one person). Board approvals all request flight+accomodation
> requests, meal deferred.

Correction: This was for 5 people only, one of the gsoc students
hasn't given us an estimate yet. It was a bit late yesterday ...
-Daniel

> ACTIONS: Bryce to contact SPI on how we should handle meal reimbursement/per
> diem rates for meals.
> ACTIONS: Bryce to clarify
> https://www.x.org/wiki/XorgFoundation/Policies/Reimbursement/ around food vs.
> meals.
> ACTIONS: Daniel to send out replies for all requests.
> STATUS: Pending
>
> ITEM: extended travel policy
> Since the paper committee had to reject lots of talks this year (35 submissions
> for 18 slots) board discussed how to still make it possible for anyone to attend
> with modest means - travel sponsoring is coupled to accepted talks. Board
> decides to extend offering travel sponsoring to anyone who submits a talk
> proposal.
> ACTIONS: Daniel to push the updated travel sponsoring guidelines.
> STATUS: Done
>
> ITEM: xdc lunch/coffee breaks
> Need to decide what food to sponsor at XDC. Board opts for coffee breaks, but
> with the variety of options available right nearby leaves lunch to attendees for
> more variety.
> ACTIONS: Daniel needs to send around even more emails.
> STATUS: Pending
>
> ITEM: xdc talks
> Main track talks overbooked, but no workshop/BOF track discussion proposals.
> Agreement that we should solicit more proposals to avoid on-the-ground chaos
> with the 2nd room by scheduling a bit ahead.
> ACTIONS: Daniel volunteered for more mails.
> STATUS: Pending
> """]]
>
> --
> Daniel Vetter
> Software Engineer, Intel Corporation
> http://blog.ffwll.ch



-- 
Daniel Vetter
Software Engineer, Intel Corporation
+41 (0) 79 365 57 48 - http://blog.ffwll.ch