X.Org BoD meeting minutes 2017-02-16

[Egbert Eich]

[ Sorry for getting this out late. My provider decided to reject my freedesktop address
  had to convince postfix to rewrite my envelope address - and only this ]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].                                                                    
The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [3] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

 [1] http://wiki.x.org/wiki/BoardOfDirectors
 [2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
 [3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs                                                                        [4]  https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=Australia/Brisbane      

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.

## Attendees

Present:
Peter Hutterer,                                                                                                         
Martin Peres,
Alex Deucher,
Bryce Harrington,                                                                                                
Rob Clark,
Egbert Eich (acting secretary),

Absent:                                                                                                                   
Keith Packard,                                                                                                            Daniel Vetter

## Summary
Agenda: elections, GSoC, paperwork, XDC

elections: Renewal period over. Elections on schedule, membership agreement should be ready
some time before the start of the elections to give people chance to read and comment.

GSoC: Google will notify on Feb. 26 whether we got accepted.

paperwork: Bruce reported back on status of financial records. Still waiting for information from SPI
	   to complete.

XDC: No date proposal given, discussion whether event should be held in a different country given
     present US travel restrictions.

## Items discussed
[[!format txt """
ITEM: elections
The 30 day membership expiry period has just ended, membership agreement should be finalized at the
beginning of the election period so that there is some time to read and discuss. membership agreement
held in a git repo, new version on a separate branch until accepted by voters

ACTIONS: agd5f to send out initial email, robclark to regenerate pdf of latest version of the agreement
	 and send out notice to the members, add link to the election page.
STATUS:  Ongoing

ITEM:    GSoC
	 Google will notify projects on Feb. 26 about acceptance.
STATUS:  Ongoing

ITEM:    Paperwork
	 Bryce reported that he's still waiting to hear back from SPI on our financial info for 2016,
	 the reimbursement for the dissolution fee was paid promptly after it was filed.
	 Bryce has revised the the finance docs branch to remove names from changelogs and files. It is
	 ready to go, he would still like to see a review in case he had overlooked something.
	 He asks for gpg keys from board members for that as the data is encrypted.
	 Bryce has also started drafting the 2016 treasurer report as far as it can be done without
	 the data from SPI.
ACTIONS: SPI to provide missing information, BoD members to provide gpg keys and review of finance docs.
STATUS:  Ongoing/Pending

ITEM:    XDC
	 Waiting for Marcheu to get back with a date proposal. We should have a date by mid March as 
	 people would like to start making travel arrangements.
	 The topic was reised wheter there are concerns over US travel restrictions.
	 It was concluded that due to the lack of time to search for an alternative we will stick
	 with our current option hoping for the the checks and balances (here the judicial review)
	 to help fix things until then.
ACTIONS: Marcheu to propose a date
Status:  pending

"""]]