X.Org BoD meeting minutes 2016-01-21

[Daniel Vetter]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [3] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4]
https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=Australia/Brisbane
+
== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.


## Attendees

Present:
Peter Hutterer,
Martin Peres,
Alex Deucher,
Daniel Vetter,
Egbert Eich,
Rob Clark,
Matt Dew,

Absent:

Keith Packard,

## Summary

Agenda: election/spi, x.org domain, server changes, evoc troubles, delaware
filings

Renewal is through. Voting process to start 22th Feb after SPI's next board mtg
on 12th Feb.

x.org is extended thanks to Leon's help. Keith still working on the ownership
records.

Servers mostly transferred thanks to Daniel Stone. Last hold-off seems NS
records, which are blocked on the x.org domain issues.

Evoc payement still pending.

Stuart needs data of each board member for the delaware filings, please check
out mail on board at .

## Items discussed

[[!format txt """
ITEM: elections
Renewal ends today, 58 out of 71 members renewed. Election committee is Peter,
Rob, Martin and Daniel. Elections to start after SPI board mtg (12th Feb) on
22th Feb. Mandatory is 2 weeks of voting, trying to juggle nomination and QA
period to avoid major holidays. For the SPI vote we need 75% of all members
agreeing. Need to make sure members understand that not voting means voting
against the SPI merger. Discussion on how much reminding is ok. Agreed that
only voting machine is allowed to know who hasn't voted yet (so procmail alias
w/ bcc). Secretary also needs to send the formal request for
invitation to the SPI board.

ACTIONS: Martin to set up election page for 2016 using 2015 template.
ACTIONS: Peter to set up a mail alias for members who haven't voted yet for
voting reminders.
ACTIONS: Daniel to send request for invitation to SPI.
STATUS: Pending

ITEM: domain ownership
Domain is extended, Leon helped with that. Still working on fixing the
ownership, but no updates. Also figuring out how to handle domains properly in
the future (also with an eye towards the possible spi merger), Peter is working
on that with SFLC.
ACTIONS: Keith to chase NS again.
STATUS: Pending

ITEM: server
Plan to use letsencrypt to avoid ssl cert renewal issues in the future.
members.x.org already moved now. Bunch of stuff on expo.x.org moved to fd.o
servers by Daniel Stone.
ACTIONS: Rob to check with Daniel Stone that nothing is left.
STATUS: Pending

ITEM: evoc troubles and delaware filings
No news on payements. Stuart needs every director's details for delaware
filings, see board@ mail
ACTIONS: Stuart to poke again.
ACTIONS: Everyone to reply in private to Stuart.
STATUS: Pending
"""]]

-- 
Daniel Vetter
Software Engineer, Intel Corporation
http://blog.ffwll.ch