X.Org BoD meeting minutes 2013-10-17

[Peter Hutterer]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [3] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=Australia/Brisbane

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.

== Attendees ==
Present:
    Martin Peres, Peter Hutterer, Matt Dew, Keith Packard, Matthias Hopf,
    Stuart Kreitmann Alex Deucher
Absent:
    Alan Coopersmith

== Summary ==
The foundation is now on G+ and Twitter.

Travel sponsorship repayments hit a minor bump due to differing exchange
rates. The outstanding money will be paid asap, and we re-defined the
process to make sure we don't have that happen again.

Merging with SPI requires a membership vote, so we will need to set up
an election, including a review of the bylaws.

== Items discussed ==
ITEM: Google+ and Twitter accounts
We now have an X.Org Foundation Google+ account, and @XOrgFoundation on
Twitter.
STATUS: Complete

ITEM: Repayments for sponsorship
Due to exchange rate differences, the repayment of some sponsorships wasn't
identical to the original rate. For the future, the Treasurer and the
recipient will have to agree on an exchange rate at the time the invoice is
issued, as well as the actual amount.
ACTION: Stuart K to repay the missing money
STATUS: Pending

ITEM: Bank move
No updates
ACTION: Stuart to complete the process
STATUS: Pending

ITEM: Umbrella org
The by-laws require joining an umbrella org (i.e. SPI) to be a membership
vote. This may require some more changes in the by-laws, along with the
actual setup of an election.
ACTION: Martin P to work out changes required and effort to set up an election
STATUS: Pending

ITEM: Potential XDC co-location
Peter H has received requests for XDC to be co-located with other conferences
to save on travel costs for attendees. At this point costs are unclear
(dependent on the conferences), this is just a heads-up.
ACTION: Peter H to gather more information
STATUS: Pending

ITEM: Logo contest and Foundation identity
Our logo is aging and Martin P wanted to start a logo contest. There is some
misperception about what X.Org is and what it encompasses, so we should
attempt to find our identity (again).
ACTION: None
STATUS: Postponed to the next meeting
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