X.Org BoD meeting minutes 2013-08-22

[Peter Hutterer]

These are the meeting minutes the X.Org Board of Directors [1] meeting.
Minutes and IRC logs are published on the wiki [2, 3].

The X.Org board meets every two weeks on Thu/Fri (depending on your
timezone) in the #xf-bod IRC channel on irc.oftc.net. Please refer to the
X.Org Google calendar [3] for time and date of the next meeting.

For any issues that need to come to the attention of the board please email
me or board at foundation.x.org and we will add it to the agenda for the next
meeting.

[1] http://wiki.x.org/wiki/BoardOfDirectors
[2] http://wiki.x.org/wiki/BoardOfDirectors/MeetingSummaries
[3] http://www.x.org/wiki/BoardOfDirectors/IrcLogs
[4] https://www.google.com/calendar/embed?src=nl1n1fmvu091eqh35ldqspar80@group.calendar.google.com&ctz=Australia/Brisbane

== Disclaimer ==
Best efforts are made to ensure the below is accurate and valid. However,
errors sometimes happen. If any errors or omissions are found, please bring
them to my or the board's attention.

== Attendees ==
Present:
    Alan Coopersmith, Martin Peres, Peter Hutterer, 
    Alex Deucher, Matthias Hopf, Stuart Kreitmann,
    Matt Dew, Keith Packard

== Summary ==
A anti-harassment policy now applies to all X.Org sponsored conferences.
http://www.x.org/wiki/XorgFoundation/Policies/Harassment/

After hassle with (and losing the status of) 501(c)(3), we
are looking into potentially joining an umbrella organisation to avoid
future issues. No decision has been made yet, more information needs to be
gathered first.

== Items discussed ==
ITEM: XDC travel sponsorship
Jake Edge (LWN.net) was approved travel sponsorship
ACTION: Stuart K is eagerly awaiting receipts
STATUS: Done

ITEM: Anti-Harassment policy
A policy was drafted and approved for XDC and all X.Org sponsored/organised
conferences. For details see:
http://www.x.org/wiki/XorgFoundation/Policies/Harassment/
ACTION: Alan C to remove draft notices from wiki
STATUS: Done

ITEM: 501(c)(3)
We lost 501(c)(3) status because the tax returns for the last 3 years didn't
get filed on time. This was a surprise, but the IRS appears to be much
rougher this year. SFLC advises that re-application would be hard, including
the need to prove we won't miss any returns in the future.
Without the 501(c)(3) we are a non-tax exempt entity

An alternative option is to join an umbrella org to do the tax-related stuff
for us, e.g. Software in the Public Interest, Software Freedom Conservancy,
Apaache Foundation, Eclipse Foundation.

ACTION: Board members to read up on potential umbrella orgs
STATUS: Pending decision at XDC